Administrative Assistant

4 weeks ago

Oakville, Canada PCL Construction Full time

**The future you want is within reach.**

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

Here's how an Administrative Assistant for our Toronto office located in Oakville, ON, contributes to our team:
**Responsibilities**:

- Supports day-to-day operations by performing administrative tasks for manager, department, or team.
- Develops and maintains customer-focused relationships with all stakeholders.
- Answers telephone calls and takes messages for manager, department, or team members.
- Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
- Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
- Arranges travel, hotel, and car reservations and preparing travel itinerary.
- Orders office supplies for department as requested.
- Supports mail distribution and courier requests. (if applicable).
- Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
- Mentors and coaches entry level administrative support staff. (if applicable)

**Qualifications**:

- High school diploma.
- Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
- 3 years of experience as an administrative assistant.
- Excellent verbal, written and interpersonal communication skills.
- Ability to prioritize tasks and adapt to change.
- Ability to act with discretion when handling confidential information.
- Ability to effectively handle difficult situations and remain calm under pressure.
- Ability to develop and maintain effective stakeholder relationships.
- Ability to create, edit, proofread, and format documents/presentations.
- Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Together, we can build success and a better future. Let’s get started

**Employee Status**:Regular Full-Time

**Company**:PCL Constructors Canada Inc.

**Primary Location**:Oakville, Ontario

**Job**:Administrative Assistant

**Requisition**: 7211

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada REXIG Realty Investment Group LTD., Brokerage Full time

    **Company Description** REXIG Realty Investment Group is a forefront platform empowering real estate entrepreneurs with innovative solutions in Real Estate Investment, Commercial, Residential, Rental, Property Development, and International Real Estate. Located in Oakville, ON, REXIG Realty Investment Group offers flexibility for some remote...

  • Administrative Assistant

    2 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Overview** Department: Administration Reports to: Senior Administrative Coordinator Liaises with: School Heads, Assistant Heads, Teachers Education: College Diploma / University Degree; Diploma in Office Administration or equivalent field is preferred Experience: 5+ years progressive administrative experience Experience with Blackbaud’s...

  • Administrative Assistant

    6 months ago

    Oakville, Canada ServiceMaster of Oakville Full time

    Job description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...

  • Administrative Assistant

    3 weeks ago

    Oakville, Canada Mega Reno Inc Full time

    **Job Title**: Administrative Assistant **Company**: Mega Reno **Location**: Oakville, Ontario **Employment Type**: Full-Time **About Mega Reno**: Mega Reno is a dynamic renovation company specializing in commercial projects, delivering high-quality renovations across various industries. We are known for our efficient project execution, attention to detail,...

  • Administrative Assistant

    5 months ago

    Oakville, Canada ServiceMaster of Oakville Full time

    We are a growing organization looking for an Administrative Assistant to join our team. **Who We Are** We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards. **Position...

  • Administrative Assistant

    5 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Administrative Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...

  • Administrative Assistant

    5 months ago

    Oakville, Canada Acclaim Health Full time

    **FULL TIME (37.5hrs/week) 18 month contract - Monday to Friday 8:00am - 4:00pm** Acclaim Health is a registered charity with over 600 employees that helps over 28,000 people a year. We are Halton’s most trusted home care and community support services provider - and have been for over 90 years. We have a proud and long tradition of providing home and...

  • Administrative Assistant

    3 months ago

    Oakville, Canada David Roberts Food Corp Full time

    David Roberts Food Corporation is a leading Canadian, award-winning supplier, importer, and processor of food products to the Food Service, Retail, and Industrial markets since 1987. In this junior role, the Administrative Assistant supports our accounting team to ensure projects and tasks are completed in a timely manner. The Administrative Assistant will...

  • Administrative Assistant

    2 months ago

    Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time

    **About Us**: We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational...

  • Administrative Assistant

    4 weeks ago

    Oakville, Canada Robert Half Full time

    We are offering a short term contract employment opportunity in the Health Pharm/Biotech industry, located in Oakville, Ontario, Canada. The position is for an Administrative Assistant who will play a crucial role in our team by providing administrative support to various stakeholders in our operations.Responsibilities:• Assist in preparing contracts and...

  • Administrative Assistant

    5 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...

  • Administrative Assistant

    5 months ago

    Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...

  • Administrative Assistant

    6 months ago

    Oakville, Canada BioPed Footcare Full time

    Are you passionate about streamlining office operations with your top-notch organizational skills? Have you excelled as an executive assistant, finding satisfaction in managing all details? If so, we might have the perfect opportunity for you. We’re BioPed Footcare, and we love to improve the life of our clients. With over 40 years’ experience and 70+...

  • Administrative Assistant

    6 months ago

    Oakville, Canada K Paul Architect Inc Full time

    **Job description** **Who We Are** We are a well-established architectural firm of 25+ years with offices in Ontario, Alberta, British Columbia, and Florida primarily working in the hospitality, retail, commercial and entertainment sectors. Some of our clients include, Tim Hortons, Lululemon, TJX, McDonalds, LEGO, and Disney! **The Position** **Some of...

  • Administrative Assistant

    6 months ago

    Oakville, Canada Affinity Advisory Group Inc Full time

    **About us** We are professional, engaging, customer-centric, and our goal is to service clients in providing and promoting financial solutions, through the use of investments and insurance to secure their financial future. **Responsibilities**: - Provide administrative support to ensure the efficient operation of the office - Schedule appointments and...

  • Administrative Assistant

    6 months ago

    Oakville, Canada Euna Solutions Full time

    Salary: **The Opportunity**: *** Key Responsibilities**:Administration** - Supporting onboarding and offboarding processes. - Support HR team with administration needs. - Contribute to the preparation and distribution of reports, presentations, and other documents. - Collaborate closely with internal stakeholders to facilitate effective internal...

  • Administrative Assistant

    6 months ago

    Oakville, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    7 months ago

    Oakville, Canada Thermon Full time

    **Who We Are** Thermon Canada Inc. is a World leader in Process heating systems. We are currently experiencing rapid growth due to global expansion. Thermon has an established record of innovation and excellence. We recognize this is only possible with the hard work and dedication of our employees. We strive to maintain a dynamic and diverse...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    5 months ago

    Oakville, Canada Infinity Wealth Solutions Inc. Full time

    We are currently recruiting for a Administrative Assistant to join our team, who needs to learn. As the Administrative Assistant your day to day responsibilities may include, but not be limited to: **Key Responsibilities**: - Maintain up-to-date, complete and systematic filing system to support book-keeping and financial records - Act as the point of...