Coordinator, Facility Operations

4 weeks ago

Toronto, Canada Toronto Blue Jays Full time

Overview:

The Coordinator, Facility Operations, is the cornerstone for operational efficiency and seamless facility management. In this pivotal role, you will oversee and assist with the day-to-day functions of our facilities, ensuring they operate smoothly and effectively. From coordinating maintenance schedules, managing vendor relationships, to optimizing space utilization, quality control and administration, this role plays a crucial role in upholding our standards of excellence for our building, our employees, and our fans

This role may be for you if:

You enjoy wearing multiple hats. You are hands-on, willing to do whatever is needed to get the job done. Organization, cleaning, and customer service is your passion. Thriving in a fast-paced environment drives you. Most of all, you have high standards for presenting a pristine ballpark

RESPONSIBILITIES (including but not limited to):

Facility Maintenance: Oversee and coordinate all aspects of facility maintenance, including repairs, inspections, quality assurance and preventive maintenance schedules. Collaborate with external vendors and internal teams to address any maintenance issues promptly.

Coordinate and execute various facility services, including maintenance, cleaning, landscaping, parking, and waste management. Schedule service providers and ensure services are performed. the planning and execution of part-time staff including recruiting, hiring, onboarding, and training. Oversee and assist scheduling of our part-time staff game day requirements.

Quality Control: Assist and monitor quality control processes and procedures to maintain high standards across all aspects of facility management.

Conduct regular inspections and audits to identify areas for improvement and ensure compliance with quality standards and regulations. Enforce quality control measures to ensure that services meet or exceed predetermined quality standards. Maintain building quality control audits and performance management.

Budget Management: Assist in the development and management of the facility operations budget, monitoring expenses and identifying opportunities for cost savings without compromising quality or safety.

Safety and Compliance:

Enforce safety protocols, security measures, and environmental compliance within the facility. Conduct regular inspections and audits to identify areas for improvement and ensure compliance with regulations. Promote and enforce environmentally friendly practices within the facility, including waste disposal, energy conservation, and sustainability initiatives. Ensure compliance with environmental regulations.

Space and Utilization Planning: Optimize the utilization of space within our facilities, ensuring efficient layouts and allocation of resources. Coordinate with department heads to accommodate changing needs and facilitate reconfigurations as necessary. Examples below:

Assist with office configurations. Assist with parking management to provide efficiencies with parking allocations and resources. Present storage alternatives

Documentation and Reporting: Assist and maintain comprehensive documentation related to facility operations, including maintenance logs, inspection reports, work orders, and safety records. Ensure that all documentation is accurate, up-to-date, and easily accessible for reference and audit purposes.

Maintain records of service schedules, vendor contracts, quotes, and invoices, quality control reports, event schedules and checklists and safety records. Prepare regular reports and documentation for management as needed. Interact with tenants, employees, and stakeholders to address concerns, requests, and venue-related inquiries. Assist with monthly budget tracking. Enter staff hours weekly and review exceptions for payroll delegation.

QUALIFICATIONS:

Bachelor’s degree in a related field, or equivalent combination of experience and education Minimum of 2 years of related experience Ability to multitask and oversee concurrent projects. Proficient computer skills in Word, Excel, and PowerPoint Superior interpersonal and communication skills required. Legally able to work in Canada. Ability and willingness to work evenings, weekends, and holidays as required.

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