Facilities Booking Coordinator

7 months ago


Victoria, Canada Victoria Conservatory of Music Full time

JOB POSTING
50/50 Job Share position, limited term

Facilities Booking Coordinator & Administrative Assistant

The Victoria Conservatory of Music (VCM) is seeking to hire a new Facilities staff member as a key part of the team that helps deliver a vibrant space for the community to gather, study, enrich, and enjoy.

The Victoria Conservatory of Music – A great place to work

The VCM is so much more than just a music school; it is also a creative hub where music, technology, and vision converge, fostering an environment where students can stretch their musical imaginations. In addition, the VCM’s beautiful heritage Alix Goolden Performance Hall is a premier concert space for the Greater Victoria region. The VCM is also a place where people come for the health and wellness benefits that music brings through our renowned Music Therapy program. We are a community that inspires, nurtures, and enriches through excellence in music education, performance, and wellness.

Key Responsibilities

The Booking Coordinator / Admin Assistant is responsible for all booking requests (Rooms & Resources) and processing requests from VCM Staff, Faculty, and Students. Working with our Facility Management Software, the Booking Coordinator ensures that all required booking information is gathered and communicated with VCM’s Facilities Coordinator, Faculty and Staff Scheduling, optimizing, & booking internal usage of spaceWorking with Faculty and Staff to facilitate their space needs The Booking Coordinator also plays a vital role as the Facilities Division Administrative Assistant to the Chief Facilities Officer, helping manage Room Access, Student Lockers, Lost & Found, Student Practice Rooms and general office management.The Booking Coordinator / Administrative Assistant is also the VCM’s Volunteer Coordinator, who recruits, assists with training and schedules all volunteer shifts supporting VCM event activities.

Qualifications and Requirements

Strong computer skillsClear communication skillsA background in Facilities Bookings, School Administration, Music Schools, or Office Management considered an assetA friendly and helpful personality who will interact professionally with students, faculty, & staff.

Hours: Full-time position, generally 20 hours/week.

Term: Job share until at least August 31, 2024, and at latest June 30, 2025. This position will work 50% of the week, sharing the job with the current employee who has held the job for 5 years.

Compensation: $ plus a competitive benefit package, including a bonus paid vacation week at Winter Break, Extended Health, Dental Health Spending Account, and Personal Wellness Days.

Start Date: As soon as possible.

A Criminal Record Review is required for all positions at the VCM.

Please submit a resume by email to Martin, Chief Facilities Officer at:

We would like to thank all applicants in advance for submitting their applications. Please note, only those candidates chosen to continue through the selection process will be contacted.



  • Victoria, Canada City Centre Grille and Langford Lanes Full time

    **GENERAL JOB DESCRIPTION AND PURPOSE** Reporting to the Manager of Administration, the Facilities Booking Coordinator is to perform the duties necessary to ensure the efficient programming, operation and services of all facilities encompassed within City Centre Park. The Employee will deliver and administrate community-based recreation programs, events and...

  • Facilities Coordinator

    7 months ago


    Victoria, Canada Quadra Village Community Centre Full time

    Job Title**:Facilities Coordinator** Reports to: Executive Director Role: Oversees, implements, and maintains operations at Quadra Village Community Centre (QVCC) and Quadra Village Neighbourhood Gym (QVNG), providing a suitable environment for staff, program participants, and community. **Key Duties and Responsibilities**: - Ensures compliance with...

  • Facilities Manager

    6 months ago


    Victoria, Canada City Centre Grille and Langford Lanes Full time

    **Job Summary**: **Duties**: - Deficiency Inspections of all facilities at least weekly. Oversee completion and documentation of routine maintenance ensuring that daily, weekly, monthly, and annual maintenance reports are completed for each area. - Update maintenance programs as needed in response to changing needs of facilities, programs or regulatory...


  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The...

  • Facilities Coordinator

    6 months ago


    Victoria, Canada Victoria Cool Aid Society Full time

    This is a unique opportunity to work with an innovative not-for-profit, in an environment that is committed to working with clients, staff, and community through continuous learning, creativity, and collaboration. Cool Aid has been operating since 1968. We have around 400 employees, sixteen supportive and affordable housing sites, three shelters, downtown...

  • Spa Coordinator

    4 months ago


    Victoria, Canada RITUAL Nordic Spa Full time

    **RITUAL Nordic Spa** is seeking an experienced, team-oriented **Spa Coordinator** to join our busy and thriving Nordic Spa in downtown Victoria. **Role Responsibilities**: Our Spa Coordinators maintain the efficient, effective operation of spa front desk area, reception and cafe. They accurately book reservations for guests who call or walk in, and ensure...


  • Victoria, British Columbia, Canada Amazon Full time

    About AbeBooksAbeBooks is an online marketplace that connects buyers and sellers of rare and collectible books. As a Technical Program Manager, you will play a crucial role in driving the evolution of our technology architecture and delivery processes.The ideal candidate will have 5+ years of technical product or program management experience, with a strong...

  • Op Booking Clerk

    7 months ago


    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...


  • Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...


  • Victoria, Canada The Original FARM Full time

    **POSITION OVERVIEW**: The Original FARM is a leading cannabis retailer that empowers the customer to take the best-informed decision by delivering a thoughtful and innovative customer experience. We are cannabis educators, sharing our passion and acquired knowledge with every customer. We are currently looking for a Facilities Maintenance Coordinator to...


  • Victoria, Canada KWENCH Full time

    Conference Coordinator 2024 **Reporting to**: Club Manager **Hours**: 40 Hours Per Week (flexible) **Salary**: $50 - $58 K Who We Are KWENCH is a one-stop multi-service work and culture club providing individuals and businesses with office space, fitness facilities, creative space, learning opportunities, events, community, and food under one roof. Our...

  • Office Coordinator

    7 months ago


    Victoria, Canada MD Financial Management Full time

    Requisition ID: 197626 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Office Coordinator to join our team in **Victoria.** The Office Coordinator is responsible...


  • Victoria, Canada Camosun College Full time

    **A) JOB SUMMARY** Facilities Services and Campus Development is responsible for planning, providing, and maintaining an appropriate and effective physical learning & working environment at Camosun College. As a key steward of the College’s physical environment, the department is responsible for long term building and site planning, new construction,...


  • Victoria, Canada First West Credit Union Full time

    We are currently seeking a Supervisor, Facilities Services to join our team. Supervisor, Facilities Services responsible for supervising, organizing, and directing Facilities Services activities and initiatives, including branch and regional office maintenance and non-capital projects. Actively participates or leads problem solving efforts and drives...


  • Victoria, Canada West Shore Parks & Recreation Full time

    SALARY: - $25.74 per hour plus 14% in lieu of benefits = $29.34 per hour (July 2024 rates) - CLASSIFICATION: - J03a-S1, Cleaner - HOURS OF WORK: - Casual; applicants must be able to work weekends, evenings, and midnights. Hours based on organizational needs. There may be an opportunity for advancement to work as a Facility Maintenance Worker I, II or III...


  • Victoria, Canada West Shore Parks & Recreation Full time $26

    About West Shore Parks & RecreationWest Shore Parks & Recreation is a community-driven organization located in Victoria, BC, committed to providing high-quality recreational programs and services. Our facilities are designed to promote health, wellness, and enjoyment for individuals and families of all ages.We pride ourselves on creating an inclusive and...


  • Victoria, Canada Power To Be Adventure Therapy Full time

    **Overall Purpose**: Power To Be is a social impact organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. Working with Power To Be is an opportunity to be part of impactful and lasting societal...


  • Victoria, British Columbia, Canada Absolute Building Maintenance Ltd Full time

    The ideal candidate will have a passion for maintaining exceptional standards of cleanliness and safety in our facilities.About the Role:We are seeking an experienced Cleaning Supervisor to join our team at Absolute Building Maintenance Ltd. The successful candidate will be responsible for supervising and coordinating activities of cleaning staff, ensuring...

  • Wellness Concierge

    6 months ago


    Victoria, Canada Brentwood Bay Resort Full time

    **What we do and are proud of** At Brentwood Bay Resort, we take pride in providing a luxurious boutique experience that sets us apart from other hotels and resorts in the Greater Victoria area. We are committed to offering our guests more than just delicious meals, relaxing spa treatments, and beautiful oceanfront suites. We aim to provide a truly...


  • Victoria, Canada Cushman & Wakefield Full time

    **Job Title** Facilities Site Advisor **Job Description Summary** The Facility Site Advisor is a key member of the Cushman & Wakefield onsite account team for the client and has a dual reporting structure into a site leader and the programmatic Workplace Experience Manager. This individual shall provide a positive experience at the client’s offices,...