Facilities Bookings Coordinator

6 months ago

Victoria, Canada City Centre Grille and Langford Lanes Full time

**GENERAL JOB DESCRIPTION AND PURPOSE**

Reporting to the Manager of Administration, the Facilities Booking Coordinator is to perform the duties necessary to ensure the efficient programming, operation and services of all facilities encompassed within City Centre Park. The Employee will deliver and administrate community-based recreation programs, events and services. The Employee may be required on an ongoing basis to attend applicable training, workshops, seminars and courses at the discretion of the Employer in order to facilitate job knowledge and performance. The Employee is expected to be a team player, provide positive leadership, and liaise between facility staff and the community.

**TYPICAL DUTIES AND RESPONSIBILITIES**:

- Develop, coordinate and oversee allocation of bookings and associated contracts for facilities at City Centre Park including arenas, fields, bowling alley, meeting rooms, and other facilities and events at City Centre Park.
- Maintain strong working relationships with clients and related community groups.
- Support the planning, promoting, & administration, of community-based recreation programs, events and services.
- Maintain familiarity with facility operating agreements and client lease and rental agreements to avoid conflicts.
- Invoicing and management of client accounts.
- Communicate verbally and in writing with co
- workers, customers, community groups, other

departments and outside organizations and agencies.
- Represent and deliver service excellence that is keeping within the facility’s brand.
- Attend meetings as required.
- Help develop policies such as those related to rental/user fees, services, events tournaments, allocation processes and similar.
- Work with the manager of administration to ensure agreements are kept up to date to reflect the needs of the facility with a focus on risk management.
- Assist with promoting facilities as to maximize usage.
- Perform a variety of administrative tasks including work plans, record keeping, bookkeeping and reports.
- Mediate disputes and minimize conflicts between clients.
- Work closely with event planning staff and client groups to support with events at the park.
- Assist in customer service departments as needed and as time permits.
- Comply with City Centre Park safety procedures.
- Assist with other duties as assigned by supervisor

**REQUIREMENTS/COMPENTENCIES**
- Standard 1st Aid and Criminal Record Check
- Valid class 5 drivers’ license
- University degree or college diploma in business, marketing, recreation programming or related field.
- Knowledge in recreation, leisure program administration, management and delivery.
- Demonstrated ability for accuracy and thoroughness.
- Strong written and oral communication.
- Strategic planning.
- Effective time management, organizational and leadership skills.
- Proven ability to propose, plan and implement policies while keeping the integrity of the company’s infrastructure.
- Ability to develop professional relationships in all aspects of the position that result in stable, consistent, reliable and courteous communication when dealing with other organizations.
- Willingness to learn, grow professionally, adapt to changes and needs of the facility.

**CORE CHARACTERISTICS**
- Team player - collaborate with others to achieve effective and efficient results
- Customer service focus - understand customer needs, be responsive, and exceed expectations.
- Positive attitude - take price in a job well done. Learn from setbacks or failures as well as from successful efforts
- Excellence - Perform high quality work in a timely and efficient manner.
- Competence - seek learning opportunities and participate in training and other self-development activities.

**WORKING CONDITIONS**

**DISCLAIMER**

This description has been designed to indicate the key responsibilities of the job and the nature of the work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and tasks required of employees assigned to this job.

**Salary**: From $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V9B 0A5: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 2 years (required)

**Language**:

- Mandarin (preferred)

Work Location: In person

  • Facilities Booking Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

    Job PostingFacilities Booking Coordinator & Administrative AssistantThe Victoria Conservatory of Music is seeking a skilled Facilities Booking Coordinator to join their team. As a key member of the Facilities staff, you will play a vital role in delivering a vibrant space for the community to gather, study, enrich, and enjoy.The VCM is a creative hub where...

  • Facilities Booking Coordinator

    1 month ago

    Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

    Job PostingFacilities Booking Coordinator & Administrative AssistantThe Victoria Conservatory of Music is seeking a skilled Facilities Booking Coordinator and Administrative Assistant to join our team. As a key member of our Facilities staff, you will play a vital role in delivering a vibrant space for the community to gather, study, enrich, and enjoy.About...

  • Facilities Booking Coordinator

    6 months ago

    Victoria, Canada Victoria Conservatory of Music Full time

    JOB POSTING50/50 Job Share position, limited termFacilities Booking Coordinator & Administrative AssistantThe Victoria Conservatory of Music (VCM) is seeking to hire a new Facilities staff member as a key part of the team that helps deliver a vibrant space for the community to gather, study, enrich, and enjoy.The Victoria Conservatory of Music – A great...

  • Administrative Booking Manager

    2 weeks ago

    Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

    The Victoria Conservatory of Music is a vibrant community that inspires, nurtures, and enriches through excellence in music education, performance, and wellness.Our team is seeking an experienced Administrative Booking Manager to join our facilities division. As a key member of the team, you will be responsible for coordinating bookings, managing resources,...

  • Facility Coordinator

    6 months ago

    Victoria, Canada Burnside Gorge Community Association Full time

    **JOB SUMMARY** The Facility Coordinator & Administrator is responsible for the promotion, operation and coordination of Facility Rentals and building maintenance at the Burnside Gorge Community Center in order to provide clean, safe opportunities for recreation, rentals, and community programming. Working in the reception area, the Facility Coordinator &...

  • Facilities Coordinator

    6 months ago

    Victoria, Canada Quadra Village Community Centre Full time

    Job Title**:Facilities Coordinator** Reports to: Executive Director Role: Oversees, implements, and maintains operations at Quadra Village Community Centre (QVCC) and Quadra Village Neighbourhood Gym (QVNG), providing a suitable environment for staff, program participants, and community. **Key Duties and Responsibilities**: - Ensures compliance with...

  • Administrative Booking Specialist

    1 week ago

    Victoria, British Columbia, Canada Victoria Conservatory of Music Full time

    About the Victoria Conservatory of MusicThe Victoria Conservatory of Music (VCM) is a renowned institution dedicated to delivering a vibrant space for the community to gather, study, enrich, and enjoy. Our beautiful heritage Alix Goolden Performance Hall is a premier concert space for the Greater Victoria region.We are a creative hub where music, technology,...

  • Facilities Manager

    5 months ago

    Victoria, Canada City Centre Grille and Langford Lanes Full time

    **Job Summary**: **Duties**: - Deficiency Inspections of all facilities at least weekly. Oversee completion and documentation of routine maintenance ensuring that daily, weekly, monthly, and annual maintenance reports are completed for each area. - Update maintenance programs as needed in response to changing needs of facilities, programs or regulatory...

  • Coordinator, Booking and Pre-admission Services

    3 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The...

  • Facilities Coordinator

    5 months ago

    Victoria, Canada Victoria Cool Aid Society Full time

    This is a unique opportunity to work with an innovative not-for-profit, in an environment that is committed to working with clients, staff, and community through continuous learning, creativity, and collaboration. Cool Aid has been operating since 1968. We have around 400 employees, sixteen supportive and affordable housing sites, three shelters, downtown...

  • Facilities Operations Coordinator

    1 week ago

    Victoria, British Columbia, Canada Black & McDonald Limited Full time

    Job OverviewWe are seeking a skilled and detail-oriented Facilities Operations Coordinator to join our team in Victoria, BC.

  • Spa Coordinator

    3 months ago

    Victoria, Canada RITUAL Nordic Spa Full time

    **RITUAL Nordic Spa** is seeking an experienced, team-oriented **Spa Coordinator** to join our busy and thriving Nordic Spa in downtown Victoria. **Role Responsibilities**: Our Spa Coordinators maintain the efficient, effective operation of spa front desk area, reception and cafe. They accurately book reservations for guests who call or walk in, and ensure...

  • Facilities Operations Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada BGIS Full time

    About BGISBGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million...

  • Op Booking Clerk

    6 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Nighttime Facilities Coordinator

    2 weeks ago

    Victoria, British Columbia, Canada Cherish at Central Park Full time

    About UsCherish at Central Park is dedicated to creating a nurturing environment that promotes independence, dignity, and quality of life for our residents. Our commitment to service excellence is driven by our values of honesty, commitment, and respect.Job OverviewWe are seeking an experienced Nighttime Facilities Coordinator to join our team on a part-time...

  • Project Coordinator, Facilities, Maintenance

    7 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Facilities Maintenance Coordinator

    5 months ago

    Victoria, Canada The Original FARM Full time

    **POSITION OVERVIEW**: The Original FARM is a leading cannabis retailer that empowers the customer to take the best-informed decision by delivering a thoughtful and innovative customer experience. We are cannabis educators, sharing our passion and acquired knowledge with every customer. We are currently looking for a Facilities Maintenance Coordinator to...

  • Conference Coordinator

    2 weeks ago

    Victoria, Canada KWENCH Full time

    Conference Coordinator 2024 **Reporting to**: Club Manager **Hours**: 40 Hours Per Week (flexible) **Salary**: $50 - $58 K Who We Are KWENCH is a one-stop multi-service work and culture club providing individuals and businesses with office space, fitness facilities, creative space, learning opportunities, events, community, and food under one roof. Our...

  • Facilities Operations Coordinator

    1 week ago

    Victoria, British Columbia, Canada BGIS Full time

    About UsAt BGIS, we pride ourselves on being a leading provider of customized facility management and real estate services. Our team of over 6,500 professionals globally relentlessly focuses on enabling innovation through the services we deliver.We manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, the...

  • Facilities Maintenance Coordinator

    1 week ago

    Victoria, British Columbia, Canada Absolute Building Maintenance Ltd Full time

    Job DescriptionWe are seeking a highly motivated Cleaning Supervisor to join our team at Absolute Building Maintenance Ltd.The successful candidate will be responsible for supervising and coordinating the activities of cleaning staff, ensuring that sites or facilities meet safety and cleanliness standards.The role involves hiring and training cleaning staff,...