Facilities Coordinator

7 months ago


Victoria, Canada Quadra Village Community Centre Full time

Job Title**:Facilities Coordinator**

Reports to: Executive Director

Role: Oversees, implements, and maintains operations at Quadra Village Community

Centre (QVCC) and Quadra Village Neighbourhood Gym (QVNG), providing a

suitable environment for staff, program participants, and community.

**Key Duties and Responsibilities**:

- Ensures compliance with all safety and security protocols, creating and implementing emergency preparedness plans
- Responsible for maintenance, function, and security of the buildings, equipment, and grounds, by working with service providers, staff, and volunteers
- Completes minor repairs of equipment and buildings as required, such as light cleaning, debris and graffiti removal, affixing or securing items to walls, paint touch-up, etc.
- Liaises with the City of Victoria, Capital Regional Hospital District, 950 Kings building administration, and maintenance providers as required
- Tracks building upkeep as well as anticipated long
- and short-term improvements and maintenance. Places timely requests with the City for improvements and repairs in conjunction with Reception Staff
- Prevents and responds to emergency situations, building alarms, and urgent issues for both facilities
- Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
- Orientates all new hires to facility related procedures, safety, and security measures
- Orientates and fully trains community key-holders prior to issuance of keys and alarm codes
- Interviews, supervises, and trains facility support staff and volunteers
- Maintains supplies inventory by determining needs and overseeing placement of orders, in conjunction with Reception and other staff.
- Supports the functioning of computers, copiers, projectors, software, licences, and relative equipment for staff and community use, responding to requests for repair, replacement, and assistance.
- Liaisons with IT Support and contracts work required
- Manages program registration, recreational offerings, and facility rentals, working collaboratively with Program Leads and Reception staff, while maintaining an accessible booking system
- Maintains a filing system, both electronic and manual, for the Facilities program
- Creates invoices and ensures necessary communication occurs with regular and one-time user groups regarding rental payments, with a system approved by the Finance Coordinator
- Takes an active a role in the Occupational Health & Safety Committee
- Responds to general inquiries, by phone and in person, regarding QVCC and QVNG, and facilitates and engages in the physical work of maintaining the Centre
- Performs other related duties as required by the Executive Director

**Qualifications**:

- Commitment to anti-oppressive, decolonial, and anti-racist practice
- Ability to work with integrity and respect in a diverse, multi-cultural community centre
- Demonstrated work experience and abilities in an facilities management role: or a combination of training, education, and experience in a related field such as operations, recreation, event management, scheduling etc.
- Demonstrated supervisory skills and experience with paid and/or volunteer staff, with the ability to guide and motivate
- Excellent time management skills and the ability to prioritize work
- Strong organization and problem-solving skills; keen attention to detail
- Strong oral and written communication skills along with interpersonal and collaborative ability
- Ability to work under pressure of deadlines and with frequent interruptions
- Computer proficiency, including Word, Excel, and Power Point
- Physical ability to realign room furnishings, stack tables and chairs, and climb ladders

**Benefits and Remuneration**:

- $47,320 annually, to include 3 weeks paid vacation
- Eligible for full Extended Health, Dental, AD&D, Life Insurance, and matching RRSP contributions, after 3-months completed service
- Immediate enrollment in the Employee & Family Assistance Program
- Paid Training & Development suitable to position

**Hours of Work**:

- An average of 35 hours per week, generally Tuesday through Saturday, including regular day time and evening work.
- Schedule built around regular hours of operation, training needs, facility bookings, and community events

**Salary**: $47,320.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Night shift
- On call
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person


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