Administrative Coordinator, School of Fashion

3 weeks ago

Toronto, Canada Seneca Full time
Position Summary:

The Administrative Coordinator provides a wide variety of academic and administrative support to the Chair in the School of Fashion, working with the 10 full-time programs, ancillary operations including the Fashion Business BOUTIQUE, Evolutions SPA and the Fashion Store as well as service areas including the Budget Office, Accounts Payable, Human Resources, Information Technology Services, and Student Services.

Responsibilities:

Budget and Payroll Records Coordination  

  • Collect, organize and analyze all budget, payroll and purchasing records for the School of Fashion.  
  • Accountable for day-to-day budget evaluation, to ensure achievement of Schools’ budget targets for semester and year.  
  • Creates, Maintains and resolves issues with contracts for part-time support staff and PT faculty. 

Budget Development and Capital Projects 

  • Assists the Chair and Senior Manager in development of department’s annual and multi-year budgets by collecting relevant information from coordinators and technicians, conducting a comprehensive budget needs analysis, recommending budget priorities and strategies based on the college’s annual and multi-year allocations to the School.  
  • Conduct a mid-year budget review and makes further recommendations to the Chair. 
  • Oversea capital projects liaising with vendors and college employees as appropriate. 
  • Research, develops and implements various reports and databases for compiling of program, student/staff data and statistics required for school’s reports and statistical summaries.  

 

Conflicts and Issues Resolution 

  • Investigate, resolves issues and provides direction for faculty, students, support staff, and part-time work/study students related to questions, interpretation and implementation of college and departmental policies and procedures (i.e. Academic policy, Confidentiality, Freedom of Information and Protection of Privacy Act, Student Rights and Responsibilities, etc.).   
  • Train new faculty on college and department policies and admin procedures 
  • Resolve administrative problems and conflicts in the absence of Chair, and determines the appropriate course of action in accordance with college’s academic and financial policies and procedures. 

 

Other 

  • Liaise with College Marketing for the School, in consultation with College Marketing, Chair and Coordinators.  Works with faculty, staff and students to design advertising print materials consistent with marketing strategy. 
  • Plan and coordinate activities for 10 Advisory Committees by organizing meetings, recording minutes of meetings and related materials.   
  • Act as a public relations resource when representing the School, participates in trade shows, school events and external professional organizations aligned with the School’s responsibilities.
Qualifications:

Education 

  • Completed four (4) year degree in Business is required.  If education is in a related field of study, please state how it is relevant. 

Experience 

  • Minimum five (5) years’ experience providing administrative and academic coordination/support, preferably in a post-secondary environment.
  • Advanced work experience in spreadsheet and database analysis and design is required.

 

Skills

  • Demonstrated ability to exercise good judgement, to communicate with tact/diplomacy with, students, staff and faculty.  
  • Proficient in Windows, Microsoft Office, Email, Blackboard and PeopleSoft and an understanding Demonstrated understanding of academic operational requirements. 
  • Excellent time management, organizational and multi-tasking skills.   
  • Ability to work well under pressure. 
  • Excellent customer service and interpersonal skills are essential.  
  • Demonstrated analysis and problem-solving skills. 
  • Well-developed human relations and communication skills (verbal and written) to interact effectively with multi-cultural/racial/able staff and the public are required.

Note:  A skills assessment test will be administered during the recruitment process.

A combination of relevant experience and education may be considered as equivalent to the above requirements in the event that there are no internal applicants that meet the qualifications as posted.  Equivalency will be assessed by the talent acquisition team. 

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