Student and Administrative Services Coordinator

1 month ago


Toronto, Canada University of Toronto Full time

**Date Posted**:07/12/2023
**Req ID**: 32744
**Faculty/Division**: Faculty of Law
**Department**: Faculty of Law
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00050864

**Description**:
**About us**:
The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

**Your opportunity**:
Downtown Legal Services (DLS), is both a community legal clinic and a clinical education program, operated by the Faculty of Law at the University of Toronto. Our services are provided by law students, who work under the close supervision of our expert staff lawyers. Approximately 140 law students work at the clinic every year, enabling us to serve over two thousand low-income people in the areas of housing, employment family, criminal, refugee and immigration law.

Reporting to the Director, DLS, the Student and Administrative Services Coordinator - Downtown Legal Services acts as the first point of contact for DLS enquiries, providing information and resolving issues for law students, clients and the public. The incumbent provides support to the Director and Supervising Lawyers to assist in delivering high quality clinical legal education program to Faculty of Law students.

**Your responsibilities will include**:

- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Determining logístical details and activities for events and/or programming
- Collaborating on cost estimate and making minor purchases
- Obtaining required authorizations and signatures to process financial documents and liaise with finance office to ensure processing
- Updating, maintaining, collating and organizing records and data
- Scanning, filing and copying documents
- Writing routine documents and correspondence
- Communicating program related information

**Essential Qualifications**:

- College Diploma (2 years) or acceptable combination of equivalent experience.
- Minimum two years of related experience in general office administration.
- Demonstrated experience acting as the first point of contact, screening inquiries, and writing and editing routine documents/correspondence.
- Experience coordinating meeting schedules, agendas, materials, action and follow-up items.
- Experience supporting basic financial duties such as cost estimates and minor purchases.
- Experience with record management such as scanning, filing and copying documents.
- Experience handling sensitive and/or confidential information.
- Experience collating and organizing data for various reports.
- Excellent computer proficiency including Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
- Excellent communication skills, written and verbal including editing and proofreading.
- Proven ability to exhibit the highest standards of professional ethics including confidentiality and integrity.
- Strong organizational and time management skills.
- Ability to effectively manage competing deadlines and priorities.

**Assets (Nonessential)**:

- Experience coordinating and organizing events and/or programming.
- Experience with booking rooms and arranging appropriate accommodations.
- Experience generating reports.

**To be successful in this role you will be**:

- Approachable
- Articulate
- Courteous
- Multi-tasker
- Organized
- Perceptive
- Procedural
- Tactful

**Closing Date**: 07/25/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement



  • Toronto, Canada Anderson College of Health, Business and Technology Full time

    Anderson College is one of Canada’s oldest colleges, having opened our first location in 1885. We have trained more than 100,000 students over a 137-year history and have been an empowering partner for students overcoming career challenges and transitioning to the next phase of their lives. With ten locations in Ontario and one in British Columbia, we are...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:03/31/2023 **Req ID**: 30544 **Faculty/Division**: Faculty of Law **Department**: Faculty of Law **Campus**: St. George (Downtown Toronto) **Description**: **About us**: The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:02/27/2023 **Req ID**: 29938 **Faculty/Division**: Faculty of Law **Department**: Faculty of Law **Campus**: St. George (Downtown Toronto) **Position Number**: 00050864 **Description**: **80% FTE** **About us**: The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great...


  • Toronto, Canada Randolph College for the Performing Arts Full time

    Randolph College for the Performing Arts is a leader in performing arts higher education and a key part of the creative powerhouse in Toronto Canada. Randolph College for the Performing Arts (RCPA) champions new ideas, embraces artistic innovation and enables extraordinary experiences for artists to realize their full potential. In the 25 years since its...


  • Toronto, Canada Student Association of George Brown College Full time

    **Position Title**: Student Nutrition Access Program, Coordinator (SNAP) **Reports To**:Equity and Advocacy Manager **Work & Hours**:On-campus, Between 9:00am-5:00pm (Except as directed) **Start Date**:March 14, 2024 **Compensation/ Salary**:Grid Step **Start** $46,500 **Non-unionized**:Position is not a member of the Bargaining Unit. **Application...


  • Toronto, Canada York University Full time

    **Purpose**: York International (YI) leads, coordinates and supports York University's internationalization and global engagement priorities. The Department works closely with colleagues in the Faculties to develop strategic directions and plans in relation to the attraction and retention of outstanding international undergraduate and graduate students to...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:03/03/2023 **Req ID**: 30016 **Faculty/Division**: Faculty of Applied Science & Engineering **Department**: Vice Dean First Year Office **Campus**: St. George (Downtown Toronto) **Position Number**: 00028025 **About us**: The First Year Office helps incoming students make a successful transition to a new and exciting learning environment at...


  • Toronto, Canada People Corporation Full time

    ACL Student Benefits has a full-time opportunity for a **Student Service Coordinator** (SSC) at the Domestic/International Student Benefit Plan Office (BPO) at George Brown College in Toronto. ACL Student Benefits is a provider and administrator of domestic and international student benefits and mental health programs for universities and colleges across...


  • Toronto, Canada People Corporation Full time

    Job Description ACL Student Benefits has a full-time opportunity for a Student Service Coordinator (SSC) at the Domestic/International Student Benefit Plan Office (BPO) at George Brown College in Toronto. ACL Student Benefits is a provider and administrator of domestic and international student benefits and mental health programs for universities and...

  • Office Coordinator

    1 month ago


    Toronto, Canada Centennial College Student Association Inc Full time

    **Job Title**: Office Coordinator **Reports To**:Team Lead, Student Services **Job Purpose**: The Office Coordinator works with a team of professional staff that support the student leadership and goals of the organization. The Office Coordinator supports the CCSAI offices and acts as a frontline ambassador for CCSAI to students, college staff and external...


  • Toronto, Canada English School of Canada Full time

    Key Responsibilities: - Provide counseling and support to students, addressing personal and academic concerns. - Manage room assignments and meal planning to ensure all students are comfortably accommodated and well-fed. - Handle bookings for various student activities. - Coordinate visits to doctors and hospitals as needed. - Plan and coordinate daily...


  • Toronto, Canada EC English Language Centres Full time

    **Are you looking for a career in international education? **Do you have a strong customer mindset and want to meet students from around the world?** **Then a career with EC English Language Centres could be for you!** At EC English we offer superior English language programmes in the top English-speaking destinations around the world, together with French...


  • Toronto, Canada First Student Shared Services Full time

    First for a reason First Student is the largest school transportation provider in North America with more than a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces carrying approximately five million students in 21,000 schools daily. About the Position Performs...


  • Toronto, Canada Toronto Foundation for Student Success Full time

    **Why Work for Toronto Foundation for Student Success**: You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto. **The Opportunity**: The Toronto Foundation for Student Success (TFSS) is a registered charity. We advocate for students, identifying and initiating programs to...

  • Student Coordinator

    1 month ago


    Greater Toronto Area, Canada Choice Education Group Full time

    We are currently hiring a **Student** **Coordinator **to start ASAP. **Duties and Responsibilities for Student Coordinator**: - Maintain regular communication with principals, school staff, international students, parents/agents, and any other related parties - Provide on-going counseling, dispute resolution, and mediation for international students and...


  • Toronto, Canada Unity Health Toronto Full time

    **About us**: The Student Centre, part of the Education Department at Unity Health Toronto, is committed to enhancing the student experience by ensuring that all students receive uniform, relevant and effective resources and services within a multipurpose, inter-professional centre. The Student Centre is a welcoming environment that supports all student...


  • Toronto, Canada Kaplan International Full time

    Student Services Coordinator If you are an outgoing and energetic person who wants to work for a Forbes rated global company and have opportunities to grow with it, this may be a job for you. Note**:*To be considered for this position, a cover letter stating why you want the job and why you think you would be a good match for the role is required.** **To...


  • Toronto, Canada Anderson College of Health, Business & Technology Full time

    **ABOUT OUR COMPANY** Anderson College is one of Canada’s oldest colleges, having opened our first location in 1885. We have trained more than 100,000 students over a 137-year history and have been an empowering partner for students overcoming career challenges and transitioning to the next phase of their lives. With ten locations in Ontario and one in...

  • Content Coordinator

    1 month ago


    Toronto, Canada Centennial College Student Association Inc Full time

    **Job Title**:Content Coordinator **Reports To**:Manager, Marketing and Communications **Supervises**:Part Time Communications team **Job purpose** The Content Coordinator works with a team of professional staff that support the student leadership and goals of the organization. The Content Coordinator is responsible for the creation of communications...

  • Media Coordinator

    1 month ago


    Toronto, Canada Centennial College Student Association Inc Full time

    **Job Title**: Media Coordinator **Reports To**: Manager, Marketing and Communications **Supervises**: Part Time Communications team **Job purpose** The Media Coordinator works with a team of professional staff that support the student leadership and goals of the organization. The Media Coordinator is responsible for the placement and distribution of...