Administrative Support

3 weeks ago

Ottawa, Canada ADGA Group Consultants Inc Full time
Job Description

REF: #001

ADGA is currently looking for an Administrative Support to join our team and provide the services of a subject matter expert to support the administration of the Land Command Support System (LCSS) Mobile Domain (MD) Program and the Land Command Support System Tactical Communications Modernization project.

Tasks include, but not limited to:

  • Using MS Word, Excel, and PowerPoint. (and others as required)
  • Provide day to day financial and administrative embedded support to our Defence client in the execution of the LCSS MD program.
  • Assist in the coordination of “Statement of Works” and associated tasking and procurement documentation.
  • Provide administrative support and coordination services for MD meetings, steering committees and working groups. (WG)
  • Support travel request processes and other similar routine administrative procedures, including request tracking and reporting.
  • Coordinate financial code distribution for temporary duty claims and minor travel expense claims.
  • Maintain a travel tracker.
  • Support the coordination of training activities within the section.
  • Maintain status of the MD program action items.
  • Maintain MD program consolidated work breakdown structure.
  • Coordinate and maintain status of procurement initiation requests and spending authorization forms against work breakdown structure serial numbers.
  • Support quarterly spending forecasts, reports, and returns.
  • Support responses to financial audit queries.
  • Produce financial reports as required.
  • Monitor DRMIS and support National Procurement funded and Capital funded financial activities and spend status.
  • Liaise and coordinate routine cost centre management activities with cost centre managers and the client’s Business Management team.
  • Other duties as needed.

Qualifications

  • Must hold a valid Secret level 2 clearance and apply for the Controlled Goods Certificate. (ADGA will initiate)
  • Must be able to provide proof of a Secondary School Diploma (it would be an asset to have a College Diploma in Business Administration or similar program)
  • At least 24 months (2 years) of demonstrated experience in each of the assessment areas:
    • Developing briefing notes and presentations to address administration issues.
    • Consulting with stakeholders to support administration requirements for the organization.
    • Providing advice, guidance, and recommendations on administration issues to support the decision making of senior management.
  • At least 36 months (3 years) of demonstrated experience within the last 60 months (5 years) in the preparation of technical concept documents, system specifications, and technical proposals in the field of information technology, information management or engineering.
  • At least 36 months (3 years) of demonstrated experience in the last 60 months (5 years) in a minimum of 4 of this assessment area’s criteria below:
    • Using MS Office Suite (Word, Excel, Access, Outlook, and PowerPoint)
    • Providing Administrative assistance, including building pass preparation, filing and project documentation control.
    • Processing travel including car rental, accommodation and flight booking.
    • Performing cost accounting such as tracking of project expenses including travel budgets, claims and verification of invoices.
    • Performing work accounting functions including time tracking, timesheet verification, report generation and database updating.


Additional Information

Work-Life Balance  

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days). 

Belong@ADGA  

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation  

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards  

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.

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