Administrative Support

7 months ago

Ottawa, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Position Summary**:
The Administrative Support will provide general administrative support to Project Managers (PM) and Service Managers (SM). Working closely with teams to assist in the delivery of projects and services to Ainsworth’s clients. Focus is on contributing to operational excellence and delivery with the operations team.

**Responsibilities**
- Provide administrative support to the Service and Project Departments.
- Complete daily labour review and approvals.
- Assist with collections and posting of P-Card receipts.
- Assist with collections and posting of vendor invoices.
- Assist with Vendor set-ups and maintaining a local vendor list.
- Provide administrative support related to Ainsworth National Accounts.
- Provide administrative support associated with client billing & third-party closeout.
- Provide administrative support to local field staff.
- Back-up other Administrative Team members as required.
- Other general administrative duties as assigned.

**Qualifications**
- Proficient computer skills, including knowledge of service management systems.
- Skilled in the Microsoft Office suite (Word, Excel, Outlook)
- Must be well organized and able to work independently in a multi-tasking work environment.
- Proven ability to communicate effectively with a diverse group of internal and external individuals.
- Excellent written and verbal communication and the ability to document information and instructions.
- Team Focus - Capable of building relationships at all levels within the organization.
- Adaptable - Able to work under time constraints and adapt to change.
- Applicable Post Secondary Education would be considered an asset.
- Bilingual (English/French) considered an asset.

**Why work at Ainsworth?**

Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
**_
Benefits:_** Comprehensive health, dental and medical benefits, including wellness supports, RRSP matching and generous vacation

**_ Growth:_** In-house training and development, access to LinkedIn Learning and other professional development opportunities, Employee performance-based bonus program, where applicable

**_ Rewards:_** Service milestones and peer recognition plus Employee Discounts and Incentives

**_ Flexibility:_** Hybrid working models, where applicable

**_ Diversity:_** An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country **Join us. Make a difference.**

LI-Hybrid

  • Accounting/Billing Administrator

    2 weeks ago

    Ottawa, Canada Administrative Full time

    For over fifty years, Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners to meet and exceed their business goals.The Billing Coordinator analyzes and processes billing reports, drafts client bills, and manages...

  • Disability Case Manager

    3 weeks ago

    Ottawa, Ontario, Canada Administrative Full time

    Administrative Opportunity: Disability Case Manager - Claims AdvisorAt Administrative, we strive to attract talented individuals who can support our client partners in achieving their business goals. We are currently seeking a motivated Bilingual Disability Case Manager to join our team.Key Responsibilities:Medical Claims Analysis: Perform thorough analysis...

  • Financial Services Coordinator Specialist

    2 weeks ago

    Ottawa, Ontario, Canada Administrative Full time

    We are seeking a highly motivated Financial Services Coordinator Specialist to join our team at Synergie.About UsFor over fifty years, Synergie has stood out from the competition by attracting talented individuals. We support client partners in achieving their business goals.Job DescriptionThe Billing Coordinator role involves analyzing and processing...

  • Multilingual Disability Case Manager and Medical Claims Specialist

    2 weeks ago

    Ottawa, Ontario, Canada Administrative Full time

    Role OverviewWe are seeking a highly skilled Multilingual Disability Case Manager and Medical Claims Specialist to join our team. This role is an excellent opportunity for individuals who want to make a difference in the lives of others by supporting our client partners.This full-time position offers remote work from home flexibility, making it ideal for...

  • Healthcare Administrative Support Coordinator, Intake: Cornwall, Labelle, Pembroke

    2 weeks ago

    Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as a Team Assistant. The ideal candidate will have previous experience in customer service or related fields, with a strong focus on delivering excellent client service.Key Responsibilities:Provide administrative and clerical support to the Care Coordination...

  • Healthcare Support Specialist

    1 month ago

    Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Healthcare Support Specialist to join our Intake Team. As a key member of our team, you will provide administrative and clerical support to ensure the smooth delivery of patient-centered care.Key ResponsibilitiesProvide information and referral services to patients, families, and service...

  • Healthcare Support Specialist

    1 month ago

    Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Healthcare Support Specialist. In this role, you will provide administrative support to our Care Coordination team, ensuring that patients receive prompt and effective customer service.Key Responsibilities:Provide administrative support to the Care Coordination...

  • Healthcare Support Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Home and Community Care Support Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Casual Healthcare Assistant to provide administrative and clerical support to our healthcare team.Key Responsibilities:Provide support to healthcare staff with operational functions, including data entry, filing, and record maintenance.Communicate effectively with patients, families, and...

  • Bilingual Ccsn Administrator

    6 months ago

    Ottawa, Canada Champlain Community Support Network (through WOCRC) Full time

    *** Working with the Champlain Community Support Network (CCSN) and reporting to the Regional Director, the Network’s Administrator is responsible for managing and coordinating the activities of a network. The administrator plays a crucial role in ensuring the smooth functioning of the network and facilitating effective collaboration among its...

  • Administrative Support Specialist

    3 weeks ago

    Ottawa, Ontario, Canada The Association of Canadian Financial Officers] Full time

    OverviewThe Association of Canadian Financial Officers is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our staff, ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to staff,...

  • Administrative Support Specialist

    4 weeks ago

    Ottawa, Ontario, Canada Dairy Queen Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Dairy Queen. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, preparing meeting minutes, and maintaining office...

  • Administrative Support Specialist

    2 weeks ago

    Ottawa, Ontario, Canada CATSA ACSTA Full time

    The Administrative Assistant is a key role within CATSA / ACSTA, providing essential support to the IT Director's office and the IT Security Program.About CATSA / ACSTACATSA / ACSTA is a leading organization in the field of administration and secretariat support planning and coordination. We are committed to excellence and are seeking a highly skilled and...

  • Administrative Support Specialist

    1 month ago

    Ottawa, Ontario, Canada CATSA ACSTA Full time

    Job Summary:The Administrative Assistant will provide administrative support to the IT Director's office, performing tasks as assigned by the Advisor, Program Coordination, Information Technology, and supporting the IT Security Program with administrative tasks assigned by the IT Security Manager.Key Responsibilities:Support the IT Director's office with...

  • Administrative Support Specialist

    2 weeks ago

    Ottawa, Ontario, Canada Ashton Tax Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Ashton Tax. As a key member of our administration department, you will be responsible for providing administrative support to ensure the smooth operation of our office.About the RoleThe ideal candidate will have 1-2 years of experience in a similar role and possess...

  • Administrative Support Professional

    4 weeks ago

    Ottawa, Ontario, Canada University of Ottawa Full time

    Administrative Support RoleUnder the supervision of the Senior Administrative Assistant, this position provides administrative support to the Centre for Innovative Education in Simulation and Nursing (CIESN). Responsibilities include coordinating faculty hiring processes, producing reports, managing CPR course operations, and performing various...

  • Administrative Support Specialist

    3 weeks ago

    Ottawa, Ontario, Canada Ottawa Quality Paint Finishing Wheel Surgeon Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ottawa Quality Paint Finishing / Wheel Surgeon. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    1 month ago

    Ottawa, Ontario, Canada Fred Trottier Construction Limited] Full time

    Overview of the RoleAt Fred Trottier Construction Limited, we are seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our on-site team.Key ResponsibilitiesProviding administrative support to the on-site teamEnsuring the smooth operation of administrative...

  • Administrative Support Specialist

    1 month ago

    Ottawa, Ontario, Canada The Association of Canadian Financial Officers] Full time

    OverviewThe Association of Canadian Financial Officers is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our administrative team, you will provide exceptional support to our staff and management, ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to...

  • Administrative Support Specialist

    4 weeks ago

    Ottawa, Ontario, Canada Dairy Queen Grill & Chill Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Dairy Queen Grill & Chill. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Determine and...

  • Administrative Support Specialist

    4 weeks ago

    Ottawa, Ontario, Canada Ultra air Heating and Cooling Inc Full time

    At Ultra air Heating and Cooling Inc, we are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our senior management team, including planning and controlling budgets and expenditures, determining and establishing office procedures and routines, and...