Administrative Support

2 weeks ago

Ottawa, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Position Summary**:
The Administrative Support will provide general administrative support to Project Managers (PM) and Service Managers (SM). Working closely with teams to assist in the delivery of projects and services to Ainsworth’s clients. Focus is on contributing to operational excellence and delivery with the operations team.

**Responsibilities**
- Provide administrative support to the Service and Project Departments.
- Complete daily labour review and approvals.
- Assist with collections and posting of P-Card receipts.
- Assist with collections and posting of vendor invoices.
- Assist with Vendor set-ups and maintaining a local vendor list.
- Provide administrative support related to Ainsworth National Accounts.
- Provide administrative support associated with client billing & third-party closeout.
- Provide administrative support to local field staff.
- Back-up other Administrative Team members as required.
- Other general administrative duties as assigned.

**Qualifications**
- Proficient computer skills, including knowledge of service management systems.
- Skilled in the Microsoft Office suite (Word, Excel, Outlook)
- Must be well organized and able to work independently in a multi-tasking work environment.
- Proven ability to communicate effectively with a diverse group of internal and external individuals.
- Excellent written and verbal communication and the ability to document information and instructions.
- Team Focus - Capable of building relationships at all levels within the organization.
- Adaptable - Able to work under time constraints and adapt to change.
- Applicable Post Secondary Education would be considered an asset.
- Bilingual (English/French) considered an asset.

**Why work at Ainsworth?**

Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
**_
Benefits:_** Comprehensive health, dental and medical benefits, including wellness supports, RRSP matching and generous vacation

**_ Growth:_** In-house training and development, access to LinkedIn Learning and other professional development opportunities, Employee performance-based bonus program, where applicable

**_ Rewards:_** Service milestones and peer recognition plus Employee Discounts and Incentives

**_ Flexibility:_** Hybrid working models, where applicable

**_ Diversity:_** An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country **Join us. Make a difference.**

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