Administrative Assistant

3 weeks ago

Parksville, Canada The Salvation Army Full time

Description

Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support, and manage financial transactions, ensuring smooth operations and exceptional service within The Salvation Army.

HOURS:

20 – 24 hours weekly (weekdays)

KEY RESPONSIBILITIES:

Performs front reception office duties, answers and screens telephone calls. Greets, assists, and escorts visitors in the reception area. Directs, answers, and resolves general enquiries. Photocopies and distributes materials as requested. Assist MU Leaders with maintaining MU contact lists, including suppliers, community partners, leases, etc. Receives requests and orders office supplies. Prepares receipts for customers/donors. Maintains databases as required. Drafts and prepares correspondence, presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g., power point presentations). Provide backup support/relief coverage for the administrative team during absences. Support external reporting requests as needed. Process monetary donations (including cash, cheque, debit/credit card) and identify store donations, issue tax receipts and thank you letters, and process related reporting, data entry and filing. Liaise with donors in a pleasant manner through phone and email regarding donations and tax receipting. Prepare and submit deposits summary for monthly credit/debit card donations, weekly church collections and cheques; organize and file backups in a secure place. Perform tasks relating to properties and vehicles, maintain property maintenance logs and vehicle logs.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education/Certifications:

Completion or working towards a formal post-secondary/college/University program of two academic years in either, social services, business, economics, administration, and equivalent work experience.

Experience:

A minimum of two years of general related experience. An alternative combination of education and experience might be considered.

Required Skills/Knowledge:

Knowledge of various administration procedures and practices. Attention to detail, multi-tasking, problem solving and analytical skills. Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Strong interpersonal skills. Outstanding communication. Computer and word processing proficiency. Ability to work independently. Ability to multi-task with frequent interruptions.

PREFERRED SKILLS/CAPABILITIES:

Administrative experience and/or transferrable skills.

Successful candidates, prior to hiring, may be required to provide:

Background check consent. Completion of our online Armatus Abuse Training and required Health and Safety training.

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