Operations Administrative Coordinator

2 weeks ago

Parksville, Canada The Salvation Army Full time

Reporting to the Corps Officers, the Administrative/HR Assistant performs specialized administrative duties with a specific focus on financial administration, HR support, and communications, and provides backup support for the Corps Officers, Community Ministries Director, Community Engagement & Volunteer Coordinator, and Thrift Store Manager.

**HOURS**:

- This position is a permanent full time, 37.5 hours per week.

**KEY RESPONSIBILITIES**:

- **General and Ministry Unit Administration**:

- Perform office duties: answering phones, greeting visitors, handling inquiries.
- Draft correspondence, research and respond to inquiries, prepare paperwork and reports.
- Maintain contact lists, databases, and registers.
- Manage inventory, office supplies, and equipment.
- Handle mail, maintain notice boards, organize documents, and assist with records management.
- Provide backup support/relief coverage for the administrative team.
- Create administrative templates and assist with software operations.
- Develop business requirements and provide orientation on software usage.
- **Financial Administration**:

- Process donations, issue tax receipts, and manage donor communications.
- Review and process financial transactions, reconcile accounts, and prepare reports.
- Manage accounts payable, code vendor invoices, and maintain vendor files.
- Liaise with vendors regarding invoicing and payment inquiries.
- Manage petty cash, reimbursements, and estate bequests.
- Assist with budget preparations, government reports, and taxation exemptions.
- Support POS troubleshooting and provide technical support.
- **Human Resources**:

- Assist with recruitment, interviews, and hiring documentation.
- Liaise with HR regarding hiring, discipline, and termination.
- Manage employee complaints, timesheets, and database maintenance.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education/Certification**
- Completion of formal post-secondary/College/University program of minimum 2 academic years (diploma) in: business, social services, economics, or administration.
- Valid driver’s license.
- Valid First Aid and WHMIS (Training can be provided)

**Experience**:

- Minimum of 3 years of related experience and must include the following areas: office administration, finance, and/or human resources.
- Minimum of one year of supervisory experience in a related field is

**Required Skills/Knowledge**
- Must be able to follow both verbal and written instructions, work cooperatively with others, and complete all assigned tasks to the site supervisor’s satisfactory level
- Must have excellent communication skills
- Must be able to operate and navigate a PC/Microsoft computer
- Must be highly proficient in Microsoft 365 (Outlook, Word, Excel, and other programs)
- Must be familiar with Microsoft Teams and Sharepoint
- Must be familiar with OneDrive
- Must be familiar with various online databases, information system programs, and software

**PREFERRED SKILLS/CAPABILITIES**:

- Strong sense of confidentiality and integrity
- Attention to detail, problem solving, and analytical skills
- Familiarity with fiscal budgeting
- Familiarity with non-profit funding processes and procedures, including CRA requirements
- Familiarity with human resource legislation
- Criminal Record Check
- Completion of our online Armatus Abuse Training and required Health and Safety training

**Benefits**:

- Group retirement saving plan and extended health benefits after three months of employment.

Published

May 10, 2024

Location

Parksville, BC

Job Type

Full-time

Competition #

2024-012

Ministry Unit/Dept:
Mt. Arrowsmith

Salary Range:
$24.50 per hour

Address:
180 McCarter Street

Posting Expires:
May 19, 2024

Applications Accepted By:

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