Clinical Program Assistant

4 weeks ago

Halifax Regional Municipality, Canada Dalhousie University Full time
Job Summary

Dalhousie University’s Psychology and Neuroscience Department is the top Psychology and Neuroscience Department in Atlantic Canada. The department is one-of-a-kind and was established for research into what makes humans and animals behave the way that they do, as well as to understand the structure and function of the nervous system. Reporting to the Administrator, Psychology and Neuroscience, the Clinical Program Assistant provides administrative support for the Clinical Psychology PhD Program.

Key Responsibilities

Ensure overall smooth operation of the clinical psychology PhD program, and provide administrative support to the Director of Clinical Training (DCT) and Associate DCT. Format and prepare correspondence, reports, notices, agendas, forms, lists, brochures, etc. as relevant to the clinical psychology PhD program. Act as the principal liaison with the deans’ offices Faculty of Science, Faculty of Graduate Studies), VP Academic and Provost and other university departments, external psychological communities (hospital and private practice), and other universities in relation to the Clinical Psychology PhD program. Provide administrative coordination for the department Ethics Committee. Provide administrative support for the department participant pool by distributing and collecting instructor forms, adding classes that offer credit points to the Sona System, and other duties as required. Provide reception support, answer phone calls, answer questions, receive shipments, receive students assessments, and other responsibilities for the main office as needed.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/Office Administration Diploma with a minimum of three years’ related work experience in an office setting (or equivalent combination of training and experience). Proficient computer and internet skills (MS Office Suite, internet search engines, email software, etc.) and ability with using online team communication applications (Teams, Planner, etc). Demonstrated excellent written and oral communications skills. Demonstrated excellent organizational skills, ability to multi-task and maintain a high degree of accuracy. Demonstrated high degree of discretion with confidential material.

Assets

A university degree. Familiarity with the Sona System. Familiarity with the Canadian Psychological Association structure, rules, and requirements. Familiarity with Dalhousie systems (room bookings, timetables, Navigator, Opinio).

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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