Documentation Specialist/Office Administration

6 months ago

Toronto, Canada BGC Engineering Inc. Full time
The Role


BGC is looking for a highly motivated and organized Documentation Specialist/Office Administrator to join our team.  You will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. You will work closely alongside our Administrative and Documents Teams, Toronto Office Managers, and will collaborate with team members across BGCs locations. This office-based role will be located in our Toronto office.  


Responsibilities  

 

Document Preparation  

  • Formats documents according to company templates in an accurate and timely manner  
  • Proofreads and quality checks each document for content and accuracy  
  • Checks completed work for spelling, grammar, punctuation, and light copy editing  
  • Works with Adobe Acrobat in compiling and finalizing documents  
  • Provides service to employees needing assistance with documentation  
  • Troubleshoots and resolves issues related to document activities  
  • Assists document authors on Microsoft Office suite  
  • Liaises with team-mates and general staff to ensure deadlines are met and client goals are achieved  

Administrative  

  • Supports front desk duties such as coordinating visitors and vendors, domestic and international shipping and receiving, and supporting with staff queries
  • Collaborates with the Office Administrator on office functions such as:
    • Maintaining  office organization, various office equipment and supplies inventory  
    • Organizing  catering for office functions and meetings  
    • Coordinating travel and accommodation logistics for staff  
    • Maintaining  office tidiness and general upkeep of kitchen area, visitor workstations, and common areas  
    • Preparing and coordinating for the onboarding of new staff  
    • Assisting  with planning office and company social events  
    • Liais ing with building management and local vendors for repairs, maintenance, and security related tasks
  • Supporting the Toronto office staff and greater BGC Administrative Team as needed  


Required Education, Experience & Competencies  

 

  • ​​ 3-5 years + of relevant work experience  
  • ​Advanced skills in MS Office including Word (including styles), Share Point, Excel, PowerPoint, and Outlook  
  • ​Proficient with Adobe Acrobat  
  • ​ Experienced and p roficient in applying existing standards and styles to new documents with a high attention to detail  
  • ​Ability to pivot with changing priorities to meet deadlines  
  • ​Reliable, punctual, and good problem-solving skills  
  • ​Excellent interpersonal skills with internal and external stakeholders  
  • ​Ability to collaborate with team members while also working independently  
  • ​Strong written and verbal communication skills  
  • ​Commitment to promoting office and team culture and values ​  
  • French fluency is an asset  


Company Benefits


BGC offers our employees the following: 

  • Our One Team culture supporting health, wellness, safety and diversity
  • Comprehensive benefits package
    • Health, Dental and Vision coverage
    • LTD, Life, AD&D and Business Travel Insurance
    • Employee Assistance Program
  • Maternity/Paternity leave top ups
  • Professional development and mentoring opportunities
  • Flat management structure
  • Flexible workplace with office and home arrangements
  • Social and wellness activities
  • Casual and professional work environment 


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