Junior Billing Administrator

3 months ago

Mississauga, Canada Vaco Remote Work Freelance Full time

About the Opportunity   

  • Assist in the preparation and generation of invoices for services rendered to clients, ensuring accuracy and completeness 
  • Review billing data for discrepancies or errors and rectify them before invoicing 
  • Collaborate with various departments to obtain necessary information for billing purposes, including transportation rates, service details, and customer contracts  
  • Maintain organized billing records and documentation, including contracts, purchase orders, and billing statements  
  • Monitor and follow up on outstanding invoices, communicating with clients to facilitate timely payments and resolve billing inquiries or disputes 
  • Assist in reconciling accounts receivable and preparing reports on billing activity, aging invoices, and revenue analysis 
  • Work closely with the billing team to streamline billing processes, identify areas for improvement, and implement best practices 
  • Stay updated on industry regulations and compliance standards related to billing and invoicing 

About You  

  • Degree/diploma in accounting, finance, business administration, or related field preferred 
  • Previous experience in billing, accounting, or finance roles is a plus, but not required for entry-level candidates 
  • Strong attention to detail and accuracy in data entry and numerical calculations 
  • Proficiency in Microsoft Excel and other accounting software 
  • Excellent communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders 
  • Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced environment 
  • Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving issues 
  • Willingness to learn and adapt to new processes and technologies 

Hourly Rate  

$18 - $20/hr  

How to Apply  

Click the “Apply Now” button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #423049.  

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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