Billing Administrator/Cost Controller

7 days ago

Mississauga, Canada Amico Affiliates Full time

Billing Administrator / Cost Controller


Amico is a diversified and dynamic, Canadian owned and operated construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build and engineering services for civil and construction industry customers. Here at Amico we believe in partnering for productivity, leading through empowerment, and seeing challenges as portals of opportunity. Our cutting-edge technology allows us to successfully manage and execute projects of all scopes and scales.


If you want your next professional experience to be one that helps you master new skills, build meaningful relationships, access limitless growth opportunities, and benefit our Ontario communities, consider joining us


Key Responsibilities


The Billing Administrator / Cost Controller is responsible for overseeing the billing and invoicing process, preparing and sending invoices to the customer, resolving billing disputes, reconciling customer accounts ensuring accuracy and timely processing of invoices and cash collections.

This position will also support cost control activities on projects including preparation of cost reports, supporting analysis, progress reporting and other assigned duties which will provide future learning & development opportunities.


The Billing Administrator / Cost Controller will report directly to the Project Controls Manager while having close coordination with the Accounting & Finance departments.



  • Review and understand the Contracts for each project including relevant payment terms.
  • Manage, maintain and adhere to Amico’s Accounts Receivable (AR) billing processes and procedures.
  • Prepare, review and send customers monthly invoices, billing applications and compilation of supporting documentation.
  • Monthly reconciliation of invoices vs job costs to ensure accuracy of cost reporting.
  • Preparation and submittal of project holdback documentation and tracking of holdback release payments for Prime and Subcontracts.
  • Maintenance of project billing and cost data in Amico’s cost management & ERP systems.
  • Develop positive and professional relationships with customers and maintain correspondence regarding collection of AR.
  • Coordinate with Project Managers, Project Controls, Accounts Payable and other team members to ensure accuracy, completeness and timeliness of billing data including any reconciliations or adjustments required.
  • Maintain accurate records of AR Billings and support documentation in accounting & project folders.
  • Conduct AR meetings with senior management and maintain meeting minutes and action items related to project billings.
  • Support cost control activities including preparation of AR and other KPI cost status reports for distribution to senior management for review.
  • Analyze project cost variances and provide recommendations for cost-saving measures.
  • Forecast and report on project financial performance to support Finance and Accounting.
  • Prepare and update project cash flows and forecasts.
  • Create and maintain project progress & performance metrics and KPI’s using earned value methods.



Key Qualifications/Requirements


  • 3-5 Years experience in Billing / Accounts Receivable management in a fast-paced construction environment considered an asset.
  • Excellent organizational / communication skills and attention to detail.
  • Proficiency in Excel and other Microsoft Office Suite.
  • Working knowledge of Oracle Fusion, SAP or similar ERP systems.
  • Demonstrated ability to work in a team environment and independently to prioritize tasks.
  • Ability to be confident and persistent in reaching out to customers for collection of AR.
  • Driven individual with an appetite for progressive learning & development opportunities.


What AMICO Can Offer You


  • Competitive Salary
  • Medical, dental, and vision insurance
  • Employer Matching Retirement Program
  • Life insurance
  • Company in a growth mode means opportunity for advancement.

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