Office Manager

7 days ago

Toronto, Canada Fable Therapeutics Full time

Are you a proactive, adaptable, and customer-centric professional who excels in managing multiple priorities?

We are looking for a hands-on, versatile Office Manager & Executive Assistant to become the cornerstone of our operations. You thrive in a constantly evolving environment and are eager to tackle challenges head-on. In this role, you will be the key to maintaining smooth office operations, providing top-notch executive support, and driving efficiency through innovative solutions.

 

The Company

 

This role offers the unique opportunity to work with two innovative biotech start-ups that are backed by a well-known venture capital firm. Both companies operate from the same office space, and you'll be a critical part of supporting the teams in their daily operations.


This is a dynamic environment where every day brings new and exciting opportunities. If you're ready to wear many hats, have fun doing it, and be a vital part of our growing team, apply now


As a growing start-up, our needs change constantly and our role responsibilities change with it.


This is what we envision that the person in this role will be doing:


Office Management

  • Oversee daily office operations, ensuring a well-organized and productive environment.
  • Act as the primary contact for office inquiries, managing equipment maintenance, supplies, etc.
  • Coordinate shared office spaces and manage meeting room schedules.
  • Plan and execute engaging office events, lunches, and gatherings.
  • Ensure compliance with health and safety protocols, including any relevant COVID-19 guidelines.

 

Executive Support

  • Provide administrative support to C-level execs, as needed.
  • Prepare and coordinate materials for meetings, presentations, and reports with precision.
  • Manage travel arrangements, including flights, accommodations, and itineraries.
  • Handle sensitive information with utmost confidentiality and professionalism.
  • Serve as a liaison between executives and external stakeholders such as investors and partners.

 

Project Management and Operations

  • Assist with special projects related to business development, operations, and fundraising.
  • Support HR and recruiting activities, including coordinating interviews and onboarding new hires.
  • Implement and refine office systems and procedures to enhance operational efficiency.

 

Qualifications

  • Bachelor's degree
  • 5 years of experience as an Office Manager, Executive Assistant or a similar role in a start-up environment
  • Proficiency in MS Office Suite
  • Master organizer with a keen eye for detail
  • Proactive problem solver with a can-do attitude and a willingness to go above and beyond
  • It’s your second nature to prioritize tasks, anticipate needs, and deliver results on time
  • Strong communicator (verbally, in writing, interpersonally)
  • Ability to maintain confidentiality and exercise discretion
  • Strong work ethic and entrepreneurial spirit
  • Team player
  • Multitasker who thrives in a fast-paced, dynamic setting
  • Service orientation and commitment to delivering exceptional support
  • Proactive and flexible
  • Experience in biotech, healthcare, or related industries is a plus but not required.

 

Why Join Us?

  • Play a crucial role in a forward-thinking and innovative team.
  • Opportunity for personal and professional growth in a dynamic environment.
  • Enjoy a collaborative and supportive work culture.
  • Competitive salary and benefits package.

 

If you are ready to embrace a role where your initiative, flexibility, and customer focus will drive success, we want to hear from you. Apply now to become an essential part of our journey

 

Send your resume to

 

Our Commitment

Fable Therapeutics is  committed to equal employment opportunity  regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.


For accommodations during the interview process please e-mail

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