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Document Control Coordinator

3 months ago

Scarborough, Canada Scarborough Transit Connect Full time

Who We Are:

Scarborough Transit Connect (STC) has been awarded the design and early works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.


As part of the Scarborough Transit Connect project, we are looking for a Document Control Coordinator to join our team.


What You Will Do:

  • Maintain the project distribution matrix within EDMS (Aconex).
  • Identify and escalate processing or other system issues to the Document Control Manager in a timely manner.
  • Identify opportunities for continuous process improvement and monitor for new and emerging software solutions.
  • Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish.
  • Assist project teams with creating and developing reports in EDMS system (Aconex).
  • Assist in the preparation of the end of project report using Aconex.
  • Assist in creation/communication/implementation and maintenance and auditing of all required contract submittals using Aconex.
  • Assists in maintaining a reporting system to track all RFI’s through the key milestones of their lifecycle using Aconex.
  • Ensure the receipt, capture, control and access of all project documents.
  • Allocate project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
  • Ensure achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
  • Assist the Document Control Manager with post-construction document archival / retention including as per Project Agreement specifications.


Experience You Will Bring:

  • Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience.
  • 1-3 years document control experience in a construction project/site environment.
  • Proficient in electronic file management (e.g. Explorer and WinZip).
  • Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
  • Ability to accurately and efficiently setup, create and maintain documentation metadata.
  • Ability to interpret and implement process, procedures, workflows and standards.
  • Ability to document work tasks (work instructions).
  • Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
  • Excellent written and verbal communication skills.
  • Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
  • Familiar with EDMS systems such as Aconex and/or Unifier.


Why Join Us?

  • Competitive pay, comprehensive health and dental benefits, and RRSP matching plans.
  • The opportunity to work on one of the most exciting rail projects in Toronto.
  • A wide array of learning and development opportunities.
  • A work environment focused on health and safety.


STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.