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Office Manager, including accounting

2 months ago

Ottawa, Canada D&A Business Management Solutions Full time

Company Description

D&A is a Canadian business management consulting firm specializing in Sage and Acumatica accounting and business management software solutions for small to medium businesses. With over 30 years of experience, D&A has become the top provider of Sage and Acumatica. The company supports over 400 companies from various industries across Canada, focusing on mid-market solutions in accounting, customer relationship management (CRM), and human resources management (HRMS).


Role Description

This is a full-time on-site role for an Office Manager at D&A Business Management Solutions located in Ottawa, ON. The Office Manager will be responsible for overseeing day-to-day office operations, accounting ,providing administrative assistance, managing office equipment, and delivering exceptional customer service. The role involves office administration tasks and requires strong organizational and communication skills. A team player with a great attitude, a positive outlook and the ability to support a busy, dynamic team.


Main responsibilities include:

  • Supporting office management and administration for a busy, boutique consulting company
  • Provide executive administrative support to the President
  • Answering the phone
  • Client communication (includes in-person, phone, and via email)
  • Acting as a staff liaison for events and various other activities as needed
  • Preparing, reviewing, and sending client billings and invoices
  • Preparing and performing bank deposits
  • Responsible for collections
  • Responsible for Accounts Payable and Accounts Receivable
  • Running employee billing system – ensuring data is entered in a timely manner, tracked, and billed accordingly
  • Responsible ordering software for customers
  • Responsible for invoicing all renewals, getting activation codes
  • Responsible for tracking and preparing Salesperson’s Commissions
  • Updating CRM with Client’s software Renewal dates
  • Tracking and ordering office supplies
  • Various other administrative tasks as required


Qualifications

  • Excellent communication skills, both verbal and written, in English and French .
  • Experience in administrative assistance
  • Strong customer service skills
  • Proficient in office administration tasks
  • Comfortable with bookkeeping and accounting specific software (Sage 300)
  • Ability to multitask and prioritize tasks
  • Attention to detail and problem-solving skills
  • Experience in the business management industry is a plus
  • Diploma or degree in business administration, accounting, or related field