Human Resources Coordinator

4 weeks ago

Etobicoke, Canada Summit Search Group Full time

About Our Client: Our client is a family owned food business, known for its craftsmanship, premium offerings, and commitment to exceptional service. Position Scope: Our client is hiring an HR Coordinator to keep their day-to-day HR operations running smoothly. You’ll own recruiting logistics, onboarding/off-boarding execution, payroll and benefits administration, HRIS data accuracy, safety and WSIB documentation, and people reporting. You’ll work closely with their HR Manager and provide support to production supervisors and office leaders across the business. Responsibilities: Recruiting & Staffing Support Post job openings, screen resumes, coordinate interviews, reference checks, and offer letters. Manage scheduling and logistics for production hiring and office roles. Support campus and intern recruitment activities (e.g., Ivey events, tours, onboarding schedules). Onboarding & Offboarding Prepare new hire paperwork, ADP setup, uniforms/badges, Day 1 logistics and checklists. Manage off-boarding steps including ROEs, equipment returns, system deactivation, and exit documents. Payroll Inputs & Benefits Administration Process employee changes, pay adjustments, terminations, and leaves. Administer benefits enrollments, removals, and respond to basic employee benefits questions. Ensure all inputs are accurate before final payroll review. Health & Safety, WSIB & Compliance Maintain safety training records, incident documentation, and safety meeting minutes. Prepare WSIB documentation and support modified duty/return-to-work file management. Keep compliance postings, acknowledgements, and policy documents current HRIS & Reporting Maintain accurate employee data in ADP/HRIS. Produce weekly/monthly headcount, turnover, hiring pipeline, and labour reports. Update org charts and headcount trackers consistently. Maintain LMIA renewal calendar, documentation, and organized, audit-ready files. Required Skills and Knowledge: Strong organizational discipline — you like clean files, clear trackers, and well-run processes. Able to build trust on the floor: personable, steady, and professional. Strong judgment and confidentiality in handling employee issues and sensitive information. Passion for food, operations, or the meat industry is a plus. Education and Experience: 2–4 years of experience in an HR Coordinator, HR Admin, or similar role — ideally in a production or operations-heavy environment. Experience with ADP (or similar HRIS/payroll platform) and intermediate Excel skills. Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

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