Administrative Assistant
1 week ago
IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization's success. This individual also coordinates activities involving the Company Executives, including Board and Management Meetings. Responsibilities: Corporate ISO Document Control Coordinator, review documents, send for approval to responsible parties, posting and distribution of documentation to the internal drives and updating the master list. JD E1 updates and inquiries for internal Product Spec Sheets. Generation of Spec Change Letters to Customers. Assigning all new IGI product codes for commercialization or initial revisions. Back up for TIS/MSDS. Posting updates to Company websites and Terminal Libraries. Coordinate events for the Company, Board Meetings, Sales and Management meetings. Trademarks / Patents – review, dealing with all inquiries and billing. Maintain confidential files. Distribute mail. Maintain office supplies and courier shipments for the executives. Maintain meetings rooms and order lunches as required. Manage files associated with legal actions and communicate with legal and insurance representatives as needed. Process expense reports for sales personnel. Arrange for approval and reconcile with receipts. Arrange for payment. Coordinate requests for charitable donations. Coordinate travel for executives as required. All other projects as assigned. Required Qualifications: Five (5) years administrative assistant experience Ability to maintain confidentiality. Excellent verbal and written communication skills. Detail orientated with a high standard of accuracy. Self-motivated with good organizational skills. Ability to prioritize multiple tasks, work well under pressure, and meet deadlines Thorough knowledge and experience of Microsoft Office, including, Outlook, Word, Excel and PowerPoint. Ability to work independently and collaboratively in a fast-paced environment.
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Administrative Assistant
3 days ago
Scarborough, Canada HT Perfect Group Full timeReporting to: Directly reports to the Head of the Chairman's Office & Assistant to the Chairman Job Responsibilities: - Assist with daily administrative tasks, including document management, meeting arrangements, and schedule coordination. - Responsible for receiving visitors, including arranging meeting rooms and preparing meeting materials. - Handle...
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Administrative Assistant
1 week ago
Scarborough, Canada Canda Six Fortune Enterprise Full time**Title** - Administrative Assistant **Categories** - Permanent, Full-time **Location** - Scarborough, ON **Job Information** Canda Six Fortune Enterprise Co. Ltd. is one of the leading importers and distributors of Asian food products from the Pacific Rim and other regions of the world. We are currently looking for a Administrative Assistant to join our...
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Administrative Assistant
2 weeks ago
Scarborough, Canada Humber HR Full time**Job Overview** **Duties** - Manage front desk operations, including greeting visitors and handling incoming calls using phone systems. - Provide clerical support such as filing, data entry, and maintaining organized records. - Assist with customer service inquiries and provide support to clients in a professional manner. - Perform proofreading of...
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Administrative Assistant
1 week ago
Scarborough, Canada Angels home care Full timeAre you looking for a job as a administrative assistant? Our company has vacancies both for entry level and experienced job-seekers. Some of the duties for this position are the following: Administrative Assistants should be the first point of contact for our customers and partners, both on the phone and in-person; If working from office, handle routing...
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Administrative Assistant
2 weeks ago
Scarborough, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...
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Administrative Assistant
2 weeks ago
Scarborough, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...
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Administrative Assistant
1 week ago
scarborough, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...
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Administrative Assistant
2 weeks ago
Scarborough, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities...
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Administrative Assistant
2 weeks ago
Scarborough, Canada Royal Brokers Corporation Full time**Administrative Assistant - Insurance Brokerage** **Royal Brokers Corp.** 80 Nashdene Road, Scarborough, ON (Markham Road & Finch Avenue) **Job Type**: Full-Time, Permanent **About Us**: Royal Brokers Corp. is a well-established and growing insurance brokerage serving the Scarborough and Greater Toronto Area. We pride ourselves on delivering exceptional...
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Administrative Assistant
1 week ago
Scarborough, Canada Black & McDonald Limited Full time**ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario Utilities team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager. Duties and...
