Administrative Assistant

1 week ago

Scarborough, Canada Black & McDonald Limited Full time

**ABOUT THIS CAREER OPPORTUNITY**

Black & McDonald's Southern Ontario Utilities team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager. Duties and responsibilities include but are not limited to:

- Entering timesheets
- Locate request submission and tracking
- Processing expenses
- Assisting in Proposal Preparation, Estimates, and Bids
- Purchase Orders
- Ordering material and supplies
- Document Controls
- Change order controls
- Requesting Subcontractor PO's from Legal Department
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Coordination with Garage for gas cards, insurance slips etc
- Update Sales Force log on monthly basis
- Inventory report reconciliation
- Setting up and organizing meetings for DM
- Order office supplies, service office equipment and arrange for servicing in the case of major repairs
- Update and revise necessary documentation and information on SharePoint
- Other duties as required.

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Holds Self and Others Accountable
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- **High School Diploma**:

- ** Degree or Diploma in Office Administration or related would be considered an asset**

**WORK EXPERIENCE REQUIREMENTS**
- 1-5 years in an office environment in an administrative role
- Experience in the construction sector is considered an asset

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**

Proficient knowledge and understanding of:

- Organization and time management
- Work well under pressure
- Meet all deadlines
- Ability to multitask

Proficient user of:

- MS Office (Word, Excel, Project)
- JD Edwards or an Oracle-based ERP system considered an asset

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