Office Manager

THE ORGANIZATION

This organization is a well-established service provider operating within the trades and technical services sector. With many years of experience supporting residential and commercial clients, the company has built a reputation for reliability, customer service, and operational excellence. It continues to expand its service offerings and enhance internal processes to support ongoing growth.

THE OPPORTUNITY

The Office Manager is a key member of the leadership team, reporting directly to the CEO. This role is central to ensuring smooth office operations, strong financial processes, efficient HR administration, and reliable technology support. The Office Manager oversees accounts payable and receivable, payroll processing, compliance, and internal controls, while also playing a major role in recruitment, onboarding, employee relations, and IT coordination.

This position is ideal for a highly organized, detail-oriented professional who enjoys managing diverse responsibilities across finance, HR, and operations, and who thrives in a fast-paced, growing environment.

POSITION DESCRIPTION

Reporting to the CEO, the Office Manager oversees core administrative functions across finance, HR, operations, and technology to ensure an efficient and well-organized workplace. Key areas of responsibility include:

Financial Administration

• Manage purchase orders, supplier reconciliations, and compliance with financial controls.
• Process customer payments, generate invoices, and oversee collections and AR reconciliation.
• Produce monthly/annual financial statements and support audits and tax filings.

Payroll & HR Administration

• Collect time records and process payroll accurately, including deductions and ROEs.
• Track vacation and PTO and handle payroll-related inquiries.
• Lead recruitment, onboarding, employee relations, and policy management.
• Support training and ensure HR and labor law compliance.

Office & Operations Support

• Maintain daily office operations and coordinate meetings, schedules, and documentation.
• Manage office equipment and filing systems (digital and physical).
• Assist with budgeting, proposals, vendor invoices, and project data organization.

Technology & IT Coordination

• Provide basic IT troubleshooting and coordinate with IT support.
• Oversee system updates, backups, cybersecurity protocols, and technology improvements.

Internal & External Support

• Build positive relationships with clients through effective collections follow-up.
• Support leadership and cross-departmental communication to keep operations running smoothly.

Requirements

• Bachelor's degree in Business Administration, Finance, HR, or related field (preferred).
• 3–5 years of experience in office management, financial administration, or HR.
• Strong financial acumen including AP/AR and payroll.
• Proficiency with CRM tools, Excel and office management systems.
• Strong organizational skills, attention to detail, and problem-solving ability.
• Knowledge of HR best practices.
• Experience with office technology and basic IT troubleshooting.

CORE COMPETENCIES:

• Organization & Accuracy: Able to manage complex, multi-step processes with precision.
• Financial & Analytical Skills: Understanding of financial reporting and controls.
• Confidentiality & Professionalism: Handles sensitive payroll and HR information with discretion.
• Communication & Collaboration: Works effectively with employees, vendors, and leadership.
• Process Improvement: Identifies inefficiencies and recommends meaningful improvements.
• Tech Savvy: Comfortable troubleshooting and managing office software and systems.

WHAT MAKES YOU GREAT:

• You are proactive, organized, and detail-oriented.
• You keep operations running smoothly and ensure accuracy in financial processes.
• You communicate effectively and build strong internal and external relationships.
• You take initiative in improving administrative workflows and supporting company growth.
• You embrace technology and maintain high standards of efficiency and compliance.

Benefits

WHAT TO EXPECT FROM THE COMPANY:

• Growth Opportunity: Be part of a business that is scaling up.
• Impactful Work: Your leadership will directly affect team success.
• Collaborative Environment: Work with passionate professionals.
• Competitive Compensation: A comprehensive salary and benefits package.
• Company Culture: A supportive, team-oriented atmosphere where your contributions matter.

 TOTAL REWARDS & POSITION DETAILS:

• Location: Regina, SK
• Hours of Work: Monday to Friday, standard business hours, with flexibility as required.
• Compensation:  $56,000 - $68,500, based on skill set and experience
• Extended Benefits: Health, Vision, and Dental