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Office Administrator
2 weeks ago
SAIT's Applied Research and Innovation Services department helps partners conceptualize, prototype and deliver products to market. ARIS is on the leading edge of novel technology development. As one of Canada's top applied-research colleges, SAIT has 50,000 square feet of specialized research labs, facilities, and full-time research staff who are solely dedicated to providing the services organizations need to take their products from concept to prototype.
The Opportunity
An exciting opportunity is available to join the Applied Research and Innovation Services (ARIS) team as an Office Administrator at SAIT. We are seeking a customer-focused professional to provide administrative and operational support in our ARIS office for applied research services. As the first point of contact, the ARIS Office Administrator will deliver exceptional customer service, manage front desk operations, assist with daily tasks, and support office functions. Responsibilities include coordinating meetings, managing records, and communicating with both internal and external stakeholders. Additionally, this role will help promote ARIS and connect industry partners and students with SAIT's expertise in applied research.
The Role- Perform a variety of clerical tasks including data entry, filing, photocopying, and document preparation
- Schedule meetings and appointments, manage calendars, and support coordination of events or meetings
- Assist in the preparation of reports, correspondence, and other materials
- Receive, sort, and distribute mail and courier deliveries
- Contribute ideas and energy towards ensuring our office environment reflects SAIT's values of Fairness, Integrity, Respect, Safety, and Transparency
- Greet and assist visitors, clients, staff, and students in a courteous and professional manner
- Answer and direct incoming calls, take messages, and respond to inquiries via phone, email, and in-person
- Maintain the appearance and organization of the reception area, meeting rooms, and common areas
- Order and maintain office supplies and inventory
- Support onboarding activities for new employees or visitors
- Coordinate maintenance requests or IT support needs for the office as required
- Provide accurate and timely information to internal and external stakeholders
- Maintain confidentiality and professionalism in handling sensitive information
- Act as a liaison between departments, students, faculty, and visitors
- Attend and/or coordinate networking opportunities including tours, presentations, media interviews and support, industry events, and memberships in industry organizations
- Format, design, and create/edit documentation (letters, information sheets, application forms, guidelines, certificates, policies, procedures, presentations, and newsletters)
- Coordinate event opportunities including catering, setting up tables and display, registrations, distributing promotional materials, liaising with event attendees
- Assist with additional tasks as needed by the department
- Minimum Diploma in Business Administration or Office Management
- 2-3 years of work experience in an office environment demonstrating organizational and administrative skills is required
Job classification: Administrative Assistant I - A5903
Salary range: $46, $51,251.20
Hours Per Week: 40
Posting closing date: Nov 5th, 2025
About SAIT
SAIT is a global leader in applied education. Named one of Alberta's Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we're looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT, we understand that experience comes in many forms. We're dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we're looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
