Office Administrator

2 weeks ago

Calgary, Alberta, Canada MVP Talent Corp Full time $45,000 - $65,000 per year

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From answering calls to scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Key Responsibilities

  • Greet visitors and manage front desk operations with professionalism and warmth
  • Answer and direct phone calls and emails
  • Manage incoming and outgoing mail and deliveries
  • Maintain office supplies and coordinate with vendors
  • Provide general administrative support to various departments
  • Assist with planning and executing employee events, celebrations, and team-building activities
  • Collaborate with our Social Committee to bring fun and engaging ideas to life
  • Help coordinate logistics for meetings, lunches, and internal gatherings
  • Maintain a tidy and welcoming office environment
  • Design internal communications, event posters, and digital content using graphic design tools (e.g., Canva, Adobe Creative Suite) Use AI tools (e.g., ChatGPT, image generators, scheduling assistants) to streamline tasks and enhance creativity
  • Support branding and visual consistency across internal materials

Qualifications

  • Minimum 3 years of experience in a receptionist, administrative, or office support role
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills and interpersonal abilities
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint)
  • Experience with graphic design tools (e.g., Canva, Adobe Illustrator, Photoshop)
  • Familiarity with AI tools for productivity or creative tasks is a strong asset
  • A proactive, can-do attitude and a love for creating a positive workplace culture
  • Event planning or employee engagement experience is a big plus

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