Office Administrator

Transportation Administrator – Dispatch Support

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Slingshot Transportation Inc. is expanding again We have an exciting new opportunity for a Transportation Administrator – Dispatch Support to join our operations team at the Calgary Alberta terminal.

Schedule: Monday to Friday from 07:00 to 16:00

Salary: $45,000 - $50,000 per year dependent on experience

Detailed Responsibilities and expected results:

1. Ensure Driver Hours & Billing is entered efficiently and accurately daily by:

· Collect all driver packs ensuring to check against daily dispatch to ensure all driver packs are accounted for from the previous shift.

· Sort driver packs separating driver paperwork, removing keys, phones, fuel receipts, inspection sheets etc.

· Accurately complete and maintain all necessary reports, logs, and forms.

· Sort and match delivery paperwork to load cards and PODS

· Review driver paperwork for accuracy i.e., KM's, hours, name, signature, date are completed and resolve any issues with driver paperwork

· Scan all drivers run sheets, dispatch, inspections, and email to Milton for processing

2. Providing support to Dispatch by:

· Reconcile monthly petty cash.

· Monitor email and address all concerns. Obtain management support with any items regarding equipment or HR.

· Researching carriers

· Collaborate with dispatch team to modify daily routes to accommodate the needs of customers

· Cultivate strong relationships with drivers and customers

· Build and maintain a positive work environment where team members and their contributions are recognized and valued

· Communicates all relevant details of driving assignments to drivers to ensure proper execution

· Liaise with clients: receive and confirm details of orders, maintain effective proactive client communications as needed

· Use and support Motive; reports, KPI's and incentives programs

· Arrange appointments and scheduling

· Supporting dispatch team to source 3PL carriers and negotiating compatible freight rates

· Arranging regular PM for all company equipment and onboarding rental units, obtain proper insurance

· Enter, manage, and dispatch all orders within operations software

· Liaise with drivers and the Terminal Manager, Calgary to arrange for maintenance, spare vehicles and ensure repairs are completed to vehicles

· Monitor the location of vehicles in the yards

· Verify the departure and return of drivers and vehicles

· Verify vendor invoices and updating PO Logs

· Assisting drivers with paperwork, smartphones/tablets, and general inquiries

3. Provide Administrative duties by:

· Responsible to obtain and email all required driver documentation i.e., Driver References, Licences, medicals etc

· Monitor, order and maintain First aid supplies, office toiletries and office supplies

· Maintain all supplies in an accessible and organized manner

· Supplier invoice scanning, filing and entry into PO log(s)

· All scanners are to be cleaned once per month as a minimum, additionally as required.

4. Other Duties:

· Performing other duties as assigned from time to time by management

· Support emergency dispatch duties during high volume call times and staffing shortages

· Contribute to improvements i.e., processes, procedures, and policies

Qualifications:

Knowledge:

· Proficiency with ADP Time & Attendance Module or equivalent software

· Strong MS office skills specifically Excel and Word

· Knowledge of the Transportation industry

Skills and Abilities:

· Excellent communication with internal/external customer, organizational and problem-solving skills

· Ability to multi-task, and prioritize in a fast-paced environment

· Strong customer service skills

· Comfortable in a setting which includes office staff, associates, and drivers

· Previous experience in Transportation or Dispatch.

· Exceptional attention to detail

Other Requirements:

· Must hold a valid driver's license and reliable vehicle

· Minimum 2-years' experience in an administration or similar role

· Transportation industry experience an asset

· Must be able to work in fast-paced, multi-dimensional and highly demanding office environment

· Must be able to meet strict deadlines

If you have a passion for results and want to grow your career with a dynamic and growing industry leader, please submit your cover letter and resume by email. We thank all applicants for their interest in joining Slingshot Transportation Inc; however, only those candidates selected for an interview will be contacted

Slingshot Transportation, Inc. offers a competitive compensation plan and offer a full benefit package including but not limited to; medical, dental , RRSP and vision.

Slingshot Transportation, Inc. has an accommodation process in place that provides accommodations for people with disabilities. If you require an accommodation for the recruitment/interview process, please let us know to ensure that the appropriate accommodations are in place.

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Application question(s):

• The maximum salary for this role is $50, Will this salary work for you?

Experience:

• Transportation: 1 year (preferred)
• Admin: 2 years (required)
• ADP workforce now : 1 year (required)

Work Location: In person