Accounts Payable Specialist

2 weeks ago

Vaughan, Ontario, Canada Lib&Co. Full time $60,000 - $90,000 per year

Accounts Payable Specialist

Lib and Co. is a modern luxury lighting brand redefining how people experience design in their homes. We're looking for a Customer Service & Marketing Coordinator to join our growing team in North York. If you're someone who thrives in a fast-paced, entrepreneurial environment, has a passion for elevated customer experiences, and is ready to take ownership of multi-channel marketing initiatives—this role is for you.

Term: Permanent, Full-Time, Mon-Fri

Work Mode: In office

Reports to: Controller

Direct Reports: None

Salary: TBD

Address: 74 Wildcat Road, North York, ON, M3J 2V4

Job Summary:

The Accounts Payable Specialist is responsible for managing all aspects of the accounts payable function, from invoice processing and payment to reconciliation and vendor relations, reviewing expense reports, preparing payments, and posting cash receipts. This role requires meticulous attention to detail and strong organizational skills. The ideal candidate will ensure accuracy in financial records and compliance with company policies.

Key Responsibilities:

Invoice and Expense Processing

  • Manage the full cycle of accounts payable, including receiving, verifying, and entering invoices into the financial system (Business Central).
  • Perform manual entry of non-captured invoices and ensure timely processing with a high degree of accuracy.
  • Reviews employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents
  • Prepare and create prepayment invoices for open purchase orders as needed.
  • Process and upload commercial invoices and financial documents to external portals (e.g., HSBC portal, CARM).

Payments and Reconciliation

  • Initiate payment runs (weekly and off-cycle) and submit payment approval requests.
  • Process payments via various methods, including cheque, wire transfer, and EFT.
  • Reconcile accounts payable ledgers, bank statements, and vendor accounts to ensure all entries are accurate and payments are properly posted.
  • Address and resolve vendor billing issues and discrepancies in a timely manner.
  • Facilitate invoice payments by sending reminders and contacting vendors as needed.

Vendor and Document Management

  • Set up and maintain vendor profiles within the document capture and financial systems.
  • Handle vendor communications and manage incoming payments according to financial policies.
  • Collect and organize necessary import documentation, including B3 forms and commercial invoices, from various portals.
  • Prepare and submit claims for various accounts (e.g., UPS claims).
  • Managing UPS discrepancies, including opening and tracking claims.
  • Assist with providing documentation for duty drawback claims.

Qualifications

  • Mandatory experience with Dynamics 365 Business Central.
  • Proven experience in an Accounts Payable role 2-4 years or similar financial position.
  • Experience with payment portals (e.g., RBC, HSBC) and government portals (e.g., CARM).
  • Understanding of financial policies, procedures, and basic accounting principles.
  • Excellent data entry skills with high attention to detail.
  • Strong communication and problem-solving abilities.
  • Ability to work independently and manage multiple tasks effectively.
  • Experience with invoice processing, reconciliation, and payment runs is essential.
  • Familiarity with import/customs documentation is a plus.

This is a great opportunity to get hands-on in both operations and marketing within a design-focused, high-impact business. If you're looking to bring your creativity, customer-first mindset, and problem-solving skills to a company that values initiative—we'd love to meet you.

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