Administrative Assistant
1 week ago
Temporary Assignment 6 months (with possibility of extension)
Position:
Administrative Assistant
Openings:
1
Start Date:
January 5, 2026
Salary Band:
$51,109 to $67,570 per annum
Join our team:
The Communications division is seeking a professional communicator to ensure efficient operation of the midtown Toronto office and provide administrative support to the director and 2 managers.
Reporting to the Director, Communications, the successful candidate will:
What to expect in this role:
•Compile and coordinate information for projects and presentations.
•Assist in the preparation of correspondence, reports, presentations, executive summaries, financial statements, business cases, manuals, travel expenses and purchase requisitions.
•Manage and coordinate calendar invites and scheduling conflicts.
•Organize and facilitate internal and external meetings, as well as manage facility and travel arrangements.
•Prepare and distribute agendas and records of discussion.
•Provide reception and front-line public inquiry services, including flagging emerging issues, high call volumes and trends.
•Perform a variety of administrative tasks, including divisional budget coordination and expenditure management.
•Responsibly handle confidential information and documents.
•Maintain and update the shared intranet site for the division.
•Support a small office, including ordering and storing office supplies.
•Support initiatives across the Communications Division, including reviewing content and contributing to research activities.
•Complete other duties as assigned.
What you need to qualify
•Demonstrated administrative skills with the ability to work with limited direction amid competing priorities/deadlines.
•Experience working with both manual and electronic records management systems.
•Experience with managing calendars and strategically resolving scheduling conflicts.
•Strong attention to detail, organizational and interpersonal skills.
•Well-developed and responsive customer service skills.
•Ability to take meeting minutes electronically.
•Ability to transcribe and distribute agendas/meeting minutes within a short turn around time.
•Proven ability to respond to diverse stakeholders with accurate and timely information.
•Strong oral and written communication skills.
•Experience writing, editing, and proofreading confidential documents, presentations, and briefing notes.
•Proficiency with Microsoft Office suite of tools, specifically Word, Excel, PowerPoint, Outlook, and SharePoint.
•Ability to adapt quickly with a sense of urgency to rapidly evolving circumstances.
•Ability to work independently with minimal supervision.
•Must be legally entitled to work in Canada.
How to apply:
Please save and submit your cover letter and resume in PDF format with your first and last name
How to request an accommodation:
We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported. Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process.
If you require a disability-related accommodation to participate, please call , send a fax to , TTY
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