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Administrative Assistant – Real Estate Appraisal Company

2 weeks ago

Vaughan, Ontario, Canada Seven Appraisal Inc. Full time

Position:

Administrative Assistant

Location:

Office located on Yonge Street between York Mills and Lawrence, Toronto

Hours:

Full-time, approximately 37.5 hours per week

Pay Range:

$20 to $28 per hour, based on experience

Position Overview

We are a reputable real estate appraisal company based in Toronto seeking an experienced, professional, and highly motivated
Administrative Assistant

to join our growing team. This role is ideal for a detail-oriented individual who thrives in a fast-paced environment, enjoys interacting with clients, and demonstrates strong organizational and communication skills.

The successful candidate will play a key role in supporting daily office operations, strengthening client relationships, and ensuring the smooth flow of administrative and communication processes.

Key Responsibilities

  • Answer and manage incoming phone calls with professionalism, accurately recording client requests and providing appropriate follow-up.
  • Update and maintain the CRM system, ensuring all client information is current and properly documented.
  • Coordinate client communications via phone, email, and text in a timely and courteous manner.
  • Review and proofread real estate appraisal reports before submission to ensure quality, accuracy, and consistency.
  • Prepare, manage, and organize documents, including filing, archiving, and digital record-keeping.
  • Maintain client records in QuickBooks and prepare invoices with precision.
  • Create engaging and professional social media posts while respecting and enhancing the company's brand identity.
  • Assist with general office administration and provide support to the appraisal team as required.
  • Handle confidential information with discretion and maintain the highest level of discretion and professionalism at all times.

Job Requirements

  • Native or near-native fluency in English, both written and spoken.
  • Strong verbal and written communication skills.
  • Excellent organizational abilities with the capacity to prioritize tasks effectively.
  • Detail-oriented with a professional demeanor.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and social media/post-generating.
  • Comfortable working independently as well as collaboratively with a team.
  • An engaging personality, eager to learn, and proactive in taking initiative.
  • Experience in administration and social media is a distinct advantage.
  • Ability to perform light physical duties (e.g., standing intermittently, lifting up to 10 lbs).
  • Reliable commuting capability to our Toronto office location.

Work Schedule & Compensation

  • Approximately
    37.5 hours per week
  • Competitive compensation based on experience:
    $20 – $28 per hour

What We Offer

  • A supportive and collaborative work environment
  • Opportunity to grow within an established and expanding company
  • Exposure to the real estate appraisal industry and professional development

Only shortlisted candidates will be contacted for an interview. We thank all applicants for their interest in joining our team.

Seven Appraisal Inc.

Toronto, Ontario