Office Administrator MATERNITY LEAVE COVERAGE

3 days ago

Saanichton, British Columbia, Canada Legion Manor Victoria Full time

**MATERNITY LEAVE COVERAGE POSITION UNTIL APRIL 2027**

PART TIME - MON, WED, FRI 9AM-5PM

FLEXIBILITY TO PICK UP EXTRA SHIFTS AS NEEDED

Job Overview

To provide an efficient administrative and secretarial support to the Management Team and assist the residents on daily basis and to act as the first point of contact to all visitors, family members and residents.

Duties

  • Welcome visitors to the building and respond to any enquiries
  • Answering telephone calls and respond to caller's inquiries in a courteous and professional manner. Redirecting calls as appropriate & take clear, concise messages when required
  • Responding to the emergency call bell from residents
  • Basic administration work including filing, photocopying, and faxing, scheduling
  • Handle the tasks of typing correspondence, written communication and reports as required
  • Sort and distribute mail to the residents
  • Dealing with cash transactions and keeping the record of all the transactions done by other employees
  • Deal with payments for any ordered meals, bus trips from the residents
  • Handle business invoices, enter into spreadsheets and file
  • Assisting the management team in any required administrative support
  • Ensure the presentation and tidiness of the Front office area at all times
  • Comply with all policies and procedures of Legion Manor Victoria, including the Code of Conduct, Confidentiality, Dress Code, and other items listed in the Employee Handbook
  • Manage bookings for meetings and/or resident meals
  • Carry out such other duties as may be required by the management
  • In the absence of the management team from the building, assumes responsibility for the building
  • Scheduling for all departments and maintaining the records of employee vacation and sick time throughout the year and clearing vacation accounts end of the year
  • Oversee materials and inventory management
  • Help to organize monthly departmental staff meetings (Office/Kitchen/Dining Room/Health & Safety)
  • Other duties as assigned and needed

Skills

  • Experience working in a senior living environment preferred
  • Ability to organize and prioritize
  • Ability to handle multiple tasks at once
  • Knowledge of Emergency procedures
  • Knowledge of Microsoft Office programs such as Word, Excel, Publisher
  • Excellent organizational skills and able to work with little or no supervision
  • Excellent phone and customer relation skills

Must also be able to pass a criminal record check - employer paid.

This position offers an excellent opportunity for a motivated professional to contribute to a dynamic team while developing their administrative expertise.

Job Types: Part-time, Permanent, Fixed term contract

Contract length: 14 months

Pay: From $26.00 per hour

Expected hours: 24 – 40 per week

Benefits:

  • Casual dress
  • Company events
  • Dental care
  • Discounted or free food
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care
  • Wellness program

Work Location: In person

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