Office Administrator

7 days ago

Kelowna BC VX T, Canada Centennial Food Solutions Full time $42,000 - $72,000 per year

Centennial Food Solutions is a leading provider of customized quality center-of-the-plate products in Western Canada. Our goal is simple: to connect our communities through great food and exceptional service. Our reputation as a dependable and flexible partner is why discerning restaurants, retailers, foodservice, and trading companies choose us time and time again. With branches across Western Canada and a vast network of business brands, we are uniquely positioned to bring value to our partners at every turn.

Position Title: Office Administrator

Location: Kelowna BC

Starting Minimum: $20.21/ hour

Job Type: Full Time Permanent

Position Summary:

Reporting to the Office Manager or designate, the Office Administrator will be responsible for providing administrative support to ensure smooth office operations and seamless communications. This role involves managing order details, providing exceptional customer service, communication, organization and support to other departments.

Key Responsibilities:

  • Answering incoming calls and directing them to the appropriate personnel.
  • Assisting walk-in customers and responding to customer emails.
  • Coordinating warehouse releases and managing freight logistics.
  • Scanning and maintaining organized filing system for documents.
  • Providing necessary reports and assisting with balancing inventory.
  • Preparing paperwork for shipping processes and any necessary scheduling.
  • Ordering non-product items as needed.
  • Ensuring accurate entry and completion of all orders with complete details.
  • Promptly notifying relevant personnel of any shortages or delays.
  • Inputting credits and contracts accurately into the system.
  • Maintaining cleanliness and organization of the office space.
  • Additional duties as assigned.

Qualifications and Skills:

  • Customer service experience and the ability to exercise good judgment in dealing with customer-related issues.
  • Ability to communicate effectively verbally and written with clients, customers, colleagues, and staff.
  • Strong organizational and time-management skills
  • Ability to work independently and as a part of a team.
  • Capacity to handle multiple tasks and priorities effectively.
  • Proficiency in Microsoft Excel and Microsoft applications is required.
  • Strong attention to detail including high level of accuracy and speed with data entry.
  • Basic knowledge of Accounts Receivables and Accounts Payable would be considered an asset.
  • Positive and enthusiastic attitude.

Benefits and Perks

  • Comprehensive Health and Dental coverage for you and your family.
  • Subsidized Company Share Ownership plan.
  • Employee Family Assistance Program (support for mental health, financial services, and legal needs).
  • Employee pricing on thousands of high-quality foods.
  • Career advancement opportunities and training across the company.
  • Instant Pay: through pay streaming you can have instant access to earnings without having to wait for payday
  • Belonging to a team that is passionate about food and long-term success.

Please note:

  • Candidates must be legally able to work in Canada at this time. Centennial Food Solutions regrets that it is unable to sponsor employment Visas.
  • Please note that final candidates for this position may be required to undergo a confidential pre-employment background check which may include but not be limited to criminal, and/or credit testing.

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