Administrator

2 weeks ago

Calgary AB TC K, Canada Construction & Maintenance Full time $45,000 - $55,000 per year

Job Description – Administrator

Position Title: Administrator

Location: Calgary

Employment Type: Full-Time

Position Summary

The Administrator provides consistent daily support to ensure smooth business operations by handling data entry, routine communications, office coordination, and maintaining company documentation.

We're looking for someone who thrives in data entry, enjoys working with systems, and finds consistency and accuracy rewarding. This role is a great fit for those who are comfortable with repetitive tasks and want data entry to remain a core part of their work.

Key Responsibilities

Data Entry & System Updates (Primary Focus)

  • MUST genuinely love data entry — this is a central and ongoing part of the role.
  • Must have a strong background in at least one industry platform (LMN, Service Auto Pilot, Jobber, etc.).
  • Enter timesheet data, invoices, odometer readings, and maintenance notes into company systems.
  • Maintain spreadsheets and internal reports to support operations and finance.
  • Update employee and vendor records in HRIS and internal databases.

Administrative Support

  • Draft and distribute internal communications and meeting notes.
  • Prepare reports and summaries for managers.
  • Occasionally process client invoices and support purchase order tracking.
  • Assist with onboarding documentation and general HR filing.

Communications & Office Coordination

  • Check and organize emails across Admin and shared inboxes daily.
  • Answer incoming phone calls and direct inquiries to appropriate staff.
  • Maintain office supply inventory and order as needed.
  • Conduct follow-ups with external vendors regarding services and documentation.

Qualifications

  • Proven experience in administrative support, office coordination, or clerical roles.
  • Deep enjoyment of data entry — must not view this as a stepping-stone but as a core career focus.
  • Proficiency with Microsoft Office, HRIS systems, and operational tools (e.g., LMN, Service Auto Pilot, Jobber, Fleetio, BambooHR).
  • Strong ability to multitask — able to complete more than one task at a time and not get overwhelmed.
  • Ability to take tasks from multiple people and manage priorities effectively.
  • Strong attention to detail and accuracy in record management.
  • Excellent organizational and communication skills.

Core Competencies

  • Reliability – Completes daily tasks consistently and on schedule.
  • Attention to Detail – Ensures accuracy in records, data, and communications.
  • Confidentiality – Maintains discretion when handling sensitive employee and company information.
  • Collaboration – Works closely with managers, employees, and external partners to resolve routine issues quickly.

Compensation & Availability

  • $24.00 – $27.00 per hour, based on experience.
  • Looking to start ASAP.

  • Network Administrator

    1 week ago

    Calgary, AB TC K, Canada Atlantis IT Group Full time $90,000 - $120,000 per year

    Role - Network AdministratorLocation - calgary, AB HybridJob Description: Experience 8 Years of experience in BMC Code Pipeline Administration and configuration of BMC AMI DevX code pipeline, defining security roles , updating tables, and troubleshooting system and user issues within the change life cycle. Key responsibilities involve product configuration,...

  • Operations Administrator

    7 days ago

    Calgary, AB TC K, Canada Closer to Home Community Services Full time $51,500 - $75,000 per year

    About Closer To Home Community ServicesAbout Us: Closer to Home Community Services (CTH) is a non-profit organization located in Alberta since 1995. CTH provides a wide range of services designed to meet the unique needs of children, youth and families. Be a part of an innovative team that envisions a world where "every child is thriving within supportive...

  • administrative manager

    4 hours ago

    Calgary, AB TC Y, Canada Value Truck Sales Full time

    Education:Expérience:EducationBachelor's degreeTasksCo-ordinate administrative servicesEvaluate the operations of a department providing administrative servicesManage the operations of a department providing a single administrative serviceCollect and record administrative and service feesPlan, organize, direct, control and evaluate daily operationsDirect...

  • Sales Administrator

    6 days ago

    Calgary, AB TC R, Canada Startec Full time $60,000 - $80,000 per year

    ABOUT US:Startec Compression & Process is dedicated to providing innovative solutions to meet our customer's unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of gas process, refrigeration, and rotating equipment solutions. Many of our solutions are...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB TC N, Canada SUM CANADA ENTERPRISES LTD Full time $40,000 - $48,000 per year

    Sum Canada Enterprises Ltd is one of the leading Canadian manufacturers of removable insulation products for the energy industry. Our company is known for excellent design, exceptional service and an aspiration for improvement, which is complemented by ISO 9001:2015 certification. We are looking for an engaged new member to add to our administration team of...

  • administrative officer

    7 days ago

    Calgary, AB TC P, Canada 06d8fedf-c94d-44a2-b64d-66aac1f72fd0 Full time $40,000 - $60,000 per year

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 to less than 7 monthsor equivalent experienceTasksReview and evaluate new administrative proceduresEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Administrative Assistant

    2 weeks ago

    Calgary, AB TC T, Canada Pyramid Prefab Piping Ltd., Full time $23 - $27 per year

    DutiesProvide administrative support to ensure efficient operation of the office Answer and direct phone calls, emails, and other correspondence Greet and assist visitors and clients Perform data entry Prepare and maintain documents and reports Maintain office supplies Handle sensitive information in a confidential manner Perform general clerical...

  • Sales Administrator

    7 days ago

    Calgary, AB TC T, Canada Collective Waste Solutions Full time $55,000 - $60,000 per year

    Role OverviewThe Sales Administrator is accountable to ensure:Sales contract administration is proactive, well organized and effectively supports sales, operations or financial work.Accurate, timely and complete sales information is entered into and maintained within Trux, the CRM or other tracking applications.Sales quotations and customer interactions are...

  • Office Administrator

    7 days ago

    Calgary, AB TC N, Canada b7581422-1ac6-4a66-9ccf-716adb61c276 Full time $38,400 - $40,000 per year

    Company OverviewAnipet Animal Supplies is a leading distributor of animal supplies across Canada, dedicated to providing quality products in a family-oriented work environment. Located conveniently on the White Rock/Langley border, we pride ourselves on our growth and commitment to excellent service.SummaryWe are seeking an Office Administrator to join our...

  • Office Administrator

    4 hours ago

    Calgary, AB TC Z, Canada RnR Hot Tubs and Spas Full time

    Job OverviewRnR Hot Tubs and Spas is seeking a dedicated and organized Office Administrator to oversee our administrative operations. The ideal candidate will possess strong communication and organizational skills, along with a solid background in office management. This role will involve managing schedules, supporting staff, and ensuring efficient office...