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Administrative Assistant, Health Services

2 weeks ago

Ottawa, Ontario, Canada SEOCHC Full time $45,190 - $53,744

What We Do

The South-East Ottawa Community Health Centre (SEOCHC) is a community-based organization that has provided integrated, interdisciplinary team-based care for over 40 years. Our mission is to make a positive difference in the lives of people who face inequities – by providing accessible community health and social services.  We look to bring people together with the resources, expertise and services they need so that we can do our part to build a healthy, thriving community. At the heart of our delivery model are our shared commitment to equity and social justice, whole person health, community collaboration, heart driven integrity and evidence informed excellence.

Our talented, passionate team at SEOCHC makes a real and tangible impact on the lives of the residents of our community. We collaborate to deliver best-in-class services and care, and we're looking for our next Administrative Assistant, Health Services to join us in our mission.

Overview

Under the direction of the Director Health Services, the Administrative Assistant, Health Services provides administrative support to the Primary Care and Seniors Services Teams (Primary Care Outreach, Regional Integrated Care Program and Seniors Support Services).

The Administrative Assistant works closely with the Director and Program managers to ensure efficient operations and compliance with organizational policies.

Key Responsibilities

  • Provide administrative support to Director Health Services, and 3 program managers including scheduling and room bookings for management meetings
  • Meeting agendas and minutes as assigned
  • OCEAN Lead for Health Services
  • ONE ID Administrator
  • Create new forms in the PSS (EMR)
  • Coordinate orientation of new staff, including placement of learners
  • Coordinate/track ongoing training/education including mandatory trainings including assisting with registration of staff from approved training as requested
  • Assists in data collection and compilation of Health Services related information in collaboration with HS management team (i.e., client surveys/chart audits)
  • Website updates and maintenance
  • Develop/Update Program brochures
  • Provides Back-up to Primary Care Admin Lead PRN
  • Processing invoices for Director and managers as assigned
  • Tracking of supply deliveries to Health Services departments

Qualifications

  • High School Diploma, post-secondary training in medical secretary/administrative assistant or equivalent training and experience
  • Minimum of 3 experience in office administration, preferably in an inter-professional health or social service setting
  • Ongoing commitment to professional development and continuing education.
  • Demonstrated knowledge of computer systems and related software applications
  • Proficiency in: PS Suites/OCEAN/MSWord, Excel. MS Publisher, Outlook, Adobe, Internet and the ability to efficiently navigate databases
  • Able to work independently and prioritize workload as required to meet deadlines, demonstrates creativity and initiative
  • Demonstrated ability to value diversity, be client-centered, and have a positive attitude.
  • Bilingual (English and French) is preferred. Additional languages are an asset
  • Excellent communication and interpersonal skills
  • Ability to work across multiple departments
  • Knowledge of primary health care, geriatric services, and community resources an asset
  • Organizational abilities; able to function independently and collaboratively.
  • Flexible, sound judgement, adaptability, and a client-centered approach.

Salary Range:

  • $45,190 - $ 53,744 per year (commensurate with experience)

What we Offer

  • The Centre offers excellent employee benefits including generous leaves as well as Extended Health & Dental coverage.
  • Opportunities for professional development.
  • The Centre participates in the Healthcare of Ontario (HOOPP) pension plan.

Additional Information

For more information on our Centre visit

Thank you for your time and interest, however, please note that only applicants selected for an interview will be contacted.

The Centre is committed to employment equity. SEOCHC will provide accommodation for applicants with disabilities in its recruitment process. If at any stage in the selection process you require accommodation due to disability, please let us know the nature of the required accommodation.

We strongly encourage applications from individuals who reflect the diversity of the communities we serve, including but not limited to Indigenous Peoples, racialized persons, members of the 2SLGBTQIA+ community, persons with disabilities, and others with lived experience of systemic barriers to equity.