Legal Administrative Assistant

7 days ago

Ottawa, Ontario, Canada Gowling WLG Full time $60,000 - $90,000 per year

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we're proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We're intentional about building a workplace that's both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you're pursuing a role in law or business services, explore what's possible and make your mark with Gowling WLG.

PROFILE

We are currently seeking a Legal Administrative Assistant to join our litigators who specialize in Defamation & Media Law, Privacy Law, Administrative Law and International Trade and custom law practices. The successful candidate will perform full legal administrative responsibilities in a confidential nature for one or more professionals.

RESPONSIBILITIES

  • Accurately preparing court documents and correspondence with minimal direction.
  • Transcribing and accurately typing legal documents and correspondence.
  • Liaising between the legal professionals and various internal and external individuals and clients.
  • Managing the professional's calendar, including travel arrangements.
  • Preparing expense reports.
  • Preparing court documents, including Factums, Books of Authorities and Compendium of Argument.
  • Any other duties as required.

QUALIFICATIONS

  • Relevant post secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of two years of experience in civil litigation.
  • Ability to multi-task in a fast paced environment.
  • Knowledge of Microsoft Office Suite.
  • Knowledge of litigation management programs is an asset.
  • Ability to communicate effectively with other Firm members, with the aptitude to take care of clients' needs in a professional and courteous manner.
  • Capacity to work independently, as well as in a team environment.
  • Strong written, oral and verbal communication skills.
  • Strong organization and time management skills.
  • Bilingualism (French/English) would be an asset

BENEFITS/PERKS

Gowling WLG's total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

  • 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
  • Benefits coverage for Firm members and their dependents from day one
  • 15+ vacation days and hybrid work flexibility
  • Parental leave top-up for 26 weeks (after 12 months of full-time employment)
  • Group Retirement Savings Plan with employer match
  • Financial protection through short & long-term disability, life, accident & critical illness insurance
  • Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
  • Recognition awards, appreciation events, and a supportive, collaborative work culture
  • Perks and preferred pricing programs, referral bonuses and more

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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