Executive Assistant

1 week ago

Remote, Canada eac57da2-9ab8-4358-b50f-7531d9edba62 Full time $44,000 - $48,000 per year

Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role is vital in ensuring smooth daily operations, managing schedules, and providing exceptional administrative support. The ideal candidate will possess strong clerical and office experience, excellent communication skills, and proficiency with various software tools. This position offers an engaging work environment where attention to detail and professionalism are highly valued.

Duties

  • Manage and maintain executive calendars using Google Calendar and Google Workspace.
  • Coordinate meetings, appointments, and conference calls, including multi-line phone systems and front desk responsibilities.
  • Prepare, proofread, and edit correspondence, reports, and presentations with attention to detail.
  • Handle data entry, filing, and document management using Microsoft Office applications and DocuSign.
  • Perform bookkeeping tasks utilizing QuickBooks and assist with basic bookkeeping activities.
  • Provide exceptional customer service by responding to inquiries via phone and email with professional phone etiquette.
  • Organize travel arrangements and prepare itineraries for executives.
  • Support administrative tasks such as proofreading documents, managing office supplies, and maintaining organized filing systems.
  • Assist with special projects as needed to support overall office efficiency.

Requirements

  • Proven clerical or administrative experience in an office setting.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and data entry tools.
  • Experience with QuickBooks for bookkeeping purposes is preferred.
  • Excellent phone etiquette and customer service skills for front desk duties.
  • Ability to handle multi-line phone systems efficiently.
  • Strong typing skills for accurate data entry and correspondence drafting.
  • Attention to detail in proofreading documents and managing schedules.
  • Familiarity with DocuSign or similar electronic signature platforms is a plus.
  • Reliable office experience with a professional demeanor; prior experience in office administration or executive support is preferred. This role is ideal for a motivated individual seeking a dynamic position that combines organizational expertise with administrative support functions in a professional environment.

Job Type: Part-time

Pay: $18.65-$22.00 per hour

Expected hours: 5 – 10 per week

Application question(s):

  • What do you find interesting about our work at Good Companies?
  • What attributes makes you attractive for this job? What experience do you have managing calendars, contact lists and expense reports?

Work Location: Remote

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