Executive Assistant – Capital Markets Firm

7 days ago

Remote, Canada CityEmerald Inc. Full time $37,680 - $96,000 per year

Executive Assistant – Capital Markets (Real Estate + Tech Fundraising)

Company: CityEmerald

Location: Montréal, QC, CAN (Hybrid)

CityEmerald is seeking a highly capable Executive Assistant who will be tasked with overseeing the company's capital markets and investor relations coordination across two key fundraising verticals:

  • Equity and debt capital raising for real estate developers, sponsors, and operators (development and acquisition offerings).
  • Investor relations for a new social media and AI-powered tech company, overseeing investor communications and company public relations.

This is a fast-paced role requiring a mature, responsive and dedicated Executive Assistant, who may also undertake the role of Director of Operations to project manage various other tasks, as may be determined by the CEO.

Key Responsibilities

Fundraising & Offering Support

  • Manage executive calendars specific to investor meetings, diligence calls, and capital-raising workflows
  • Organize Private Placement Memorandums (PPMs), subscription documents, NDAs, and intake materials
  • Maintain investor and offering trackers, follow-ups, and pipeline progress
  • Support outbound investor communications and coordination
  • Prepare offering materials for review, signature, and filing readiness
  • Maintain structured virtual data rooms and document workflows

Real Estate Capital Markets

  • Support equity/debt fundraising logistics for real estate offerings
  • Track capital allocation pipelines and investor commitments

Tech – Social Media Investment Offering

  • Provide administrative execution support for a new social-media-focused platform offering
  • Organize investor communications, FAQs, and offering documents
  • Track offering milestones, investor responses, and required materials

Executive Operations

  • Draft correspondence, manage CRM updates, process expenses, and coordinate internal workflows
  • Maintain strict confidentiality across offering materials
  • Provide special-project support to scale capital-raise operations

Qualifications

  • 2+ years of executive assistant or in another administrative capacity
  • Exceptional organization and written communication skills
  • Experience managing structured offering document flow
  • Proficient in Microsoft Office and Google Workspace
  • Able to work at high speed with founder-level follow-through
  • Discreet and precise handling of investment materials
  • Bonus: familiarity with securities offerings and digital data room workflows

What We Offer

  • Remote schedule (+ occasional in-person meetings, if in Montreal)
  • Direct exposure to real estate and tech industry capital-raising activities
  • Ability to build and run investor relation campaigns at scale

Job Types: Part-time, Fixed term contract

Contract length: 12 months

Pay: From $18.00 per hour

Language:

  • English (preferred)

Work Location: Remote

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