Executive Assistant

2 weeks ago

Remote, Canada sgsco Full time

Job Details

Description

**General Overview**:
The Executive Assistant role supporting the CEO and CHRO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the “C-Suite” office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of Directors and various internal departments as well as with external clients/suppliers. The role entails providing administrative support, extensive calendar management, managing all travel local and international, handling information requests as they arise and independent problem solving.

**Goals**:
Success in this role will be creating a trusted relationship with the CEO / CHRO and maximize his/her calendar, communications with clients and preparation for meetings. Doing this with enthusiasm, positive attitude and developing a trusted relationship with the Executive team and BOD. You consistently demonstrating the ability to execute with excellence, proactive thinking, detail oriented and readily adapt to changing environments.

**Responsibilities**:

- Booking extensive travel - Domestic & International (individual does NOT need to travel)
- Calendar Management - process internal & external requests & prioritize
- Record meetings, follow ups, request, and contact list.
- Interaction with other members of the Executive team - handle requests & keep team informed
- Assist with client meeting set up for CEO / CHRO working with other Sr Leaders to coordinate requirements
- Complete expense reports & reconciliations required, within company policy & guidelines
- Editing and development of Microsoft Office documents (e.g., Word, Excel, Power point) Presentation Development
- Administrative duties including taking on special projects as requested (e.g., maintaining office supplies)
- Other duties such as personal duties / outside Board coordination, etc. for CEO / CHRO
- Correspondence and business support

**Education/Experience Requirements**:

- Completion of a post-secondary Business or Administration program an asset
- Must be technologically proficient
- Complex knowledge & experience booking travel, particularly international
- Demonstrate experience in project management
- Proven ability to multi-task
- Proficient MS Office Suite skills
- Willing to be in the Chicago downtown office 3-days a week, minimum
- Need to be available during critical projects or during CEO / CHRO travel for changes, etc.
- Assertive communication style
- Excellent organization skills, attention to detail & follow-up
- Strong problem-solving skills
- Flexibility, ability to handle rapid change gracefully while multi-tasking
- Calm under pressure with superior communication skills, both verbal and written
- Professional outlook and presentation with the ability to work independently
- Creative team player with global team
- Willingness to take on responsibility independently focusing on solutions/options
- Must be technology proficient and have a very good understanding of Microsoft Office software suite

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