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Operations Administrative Coordinator

1 hour ago

Scarborough Village, Ontario, Canada Warehousing & Distribution Full time

Operations Coordinator (On-Site)
Location: In-office (5 days/week)
Reports to: Operations Manager
Employment Type: Full-time Role Overview
We are looking for a highly organized, proactive Operations Coordinator to support day-to-day operations and help drive execution across multiple projects. This role is ideal for someone early in their career who demonstrates strong structure, follow-through, and maturity beyond their years.
You will work closely with internal teams and external partners, ensuring tasks move forward, deadlines are met, and accountability is maintained across both local and remote contributors.
This is an in-office role requiring strong communication, ownership, and the ability to manage multiple priorities in a fast-moving environment.

Key Responsibilities
  • Coordinate and track multiple operational projects simultaneously
  • Maintain task lists, timelines, and follow-ups to ensure execution
  • Communicate clearly with internal team members and external stakeholders
  • Hold individuals accountable to deadlines and commitments (local and remote)
  • Support process documentation, organization, and basic reporting
  • Identify gaps, bottlenecks, or delays and escalate appropriately
  • Assist with day-to-day operational tasks as needed
  • Ensure high attention to detail and accuracy across all work
  • Follow through on assignments without needing repeated reminders
Required Qualifications
  • Post-secondary education (or currently completing) in business, operations, or a related field
  • Some work experience (including internship, co-op, or entry-level role acceptable) demonstrating:
    • Organization
    • Structure
    • Follow-through
  • Strong written and verbal communication skills
  • High computer proficiency (Microsoft Apps and ability to learn others)
    Highly organized with the ability to manage multiple tasks at once
  • Self-starter and self-learner who takes initiative
  • Comfortable working fully in-office and collaborating daily with the team
  • High level of professionalism, reliability, and maturity
Preferred Qualifications
  • Experience working with task management tools, spreadsheets, or basic project tracking
  • Exposure to working with remote team members
  • Strong academic performance demonstrating discipline and consistency
What Success Looks Like in This Role
  • Tasks move forward without constant reminders
  • Deadlines are consistently met
  • Team members are clear on expectations and follow-ups
  • Communication is structured, concise, and thoughtful
  • Operations feel organized, predictable, and controlled
Why This Role Matters
This role is foundational to keeping operations running smoothly. The Operations Coordinator plays a key part in turning plans into execution and ensuring nothing falls through the cracks.

Salary $46,000-$51,000/year