Administrative Operations Lead

2 weeks ago

Scarborough, Canada Scottish Gas Group Inc. Full time

**Company Overview**

At **Scottish Gas Group Inc.**, we deliver top-tier Electrical,mechanical and HVAC construction services across residential and commercial sectors. Our team is built on quality, reliability, and professionalism. As we continue to grow, we’re looking for a highly organized and proactive **Administrative Operations Lead** to support our field teams and streamline office operations.

**Position Summary**

The **Administrative Operations Lead** plays a central role in managing financial administration, supporting project execution, and coordinating field logistics. This multi-faceted role is vital to the smooth day-to-day operations of our business and requires a hands-on leader who can balance detail-oriented tasks with broader operational oversight while collaborating closely with our Project Manager.

**Key Responsibilities**
- Manage **payroll**, **accounts receivable**, and **accounts payable** with accuracy and timeliness
- Support **project tracking** by coordinating schedules, timelines, and team member assignments
- Collaborate closely with the **Project Manager** to facilitate efficient job execution and internal communication
- Prepare and issue **invoices** based on job progress and completion milestones
- Order and track **materials** for ongoing **HVAC construction projects**:

- Maintain organized documentation and administrative systems for all projects

**Qualifications**
- Minimum 3 years of experience in office administration or operations, preferably in the **construction or trades sector**:

- Strong working knowledge of **QuickBooks** and **Jobber** is a significant asset
- Experience supporting **project managers** or coordinating field operations
- Excellent communication, time management, and organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with municipal permit and inspection processes is an asset
- Ability to work independently and maintain a high level of accountability

**What We Offer**
- **Salary**: $50,000 - $60,000 annually (commensurate with experience)
- Supportive, collaborative team environment
- Opportunities for growth and advancement
- Health benefits package (if applicable)
- Free on-site parking and modern office amenities

**Work Schedule**
- Monday to Friday
- 8:00 AM - 4:30 PM
- On-site (not remote)

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Application question(s):

- Have you worked in the construction or skilled trades industry before?
- How would you rate your proficiency with QuickBooks?
- How would you rate your proficiency with Jobber (or a similar field service management platform)?
- Are you available to work full-time, on-site, Monday to Friday from 8:00 AM to 4:30 PM?
- Are you legally eligible to work in Canada?
- What is your expected annual salary for this position?
- How many years of experience do you have working in an administrative role?

Work Location: In person

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