Operations & Administrative Coordinator

1 week ago

Scarborough, Canada Ancestral Hands Midwives Full time

**About Ancestral Hands Midwives**:
Ancestral Hands Midwives provides culturally safe, affirming, and accessible prenatal and postpartum care for Black families in Scarborough and surrounding areas. Rooted in reproductive justice and community care, we are committed to dismantling barriers in perinatal health and championing equity in all aspects of our work.

**The Opportunity**:
We are seeking a highly organized, resourceful, and values-aligned Operations & Administrative Coordinato**r** to support the smooth functioning of our clinic’s internal operations and the Executive Director. This part-time role combines administrative coordination, financial support, and executive assistance. It’s ideal for someone who thrives in a flexible, hybrid work environment and is passionate about working with a mission-driven team serving Black communities.

**Key Responsibilities**:
**Executive & Administrative Support**
- Provide day-to-day support to the Executive Director (ED), including managing calendars, scheduling meetings, and preparing agendas and communications
- Draft correspondence, reports, and presentations
- Ensure smooth coordination with internal and external stakeholders
- Maintain confidentiality and professionalism in all interactions

**Financial Administration**
- Work with the accountant to support budgeting, reporting, and financial controls
- Track and report expenses, manage cash flow, and liaise with vendor
- Prepare documentation required for funder reporting

**HR & Volunteer Coordination**
- Support payroll and benefits administration
- Help develop and manage a volunteer program
- Maintain up-to-date HR policies and ensure compliance with legal standards

**Operations & Office Coordination**
- Maintain office systems, supplies, and facilities (in collaboration with landlord)
- Ensure compliance with privacy, health & safety, accessibility, and records regulations
- Help coordinate internal meetings and organizational communications

**What You Bring**:

- 3+ years in administration, finance, or nonprofit operations
- Experience supporting a senior leader or executive is a strong asset
- Proficiency in Microsoft Teams & Office (Excel, Word, Outlook)
- Strong organizational, communication, and problem-solving skills
- Ability to take initiative and work independently with mínimal supervision
- Commitment to equity, reproductive justice, and culturally safe care for Black families
- Lived experience or deep engagement with Black communities is highly valued

**How to Apply**:
**Job Type**: Fixed term contract
Contract length: 10 months

Pay: $35.00-$38.00 per hour

Expected hours: 14 - 21 per week

Flexible language requirement:

- French not required

Work Location: Hybrid remote in Scarborough, ON M1B 4Z8

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