Administrative Assistant

1 week ago

Vancouver BC VH H, Canada Vancouver Luxury Realty Full time $65,000 - $70,000 per year

Vancouver Luxury Realty is a licensed British Columbia Real Estate Corporation specializing in property management and real estate sales throughout Greater Vancouver. Our team of agents and property managers continues to grow and we are excited to welcome another motivated Administrative Assistant to support our property management team.

This is an excellent opportunity for someone who is very detail-oriented, proactive, and eager to learn. The ideal candidate is a critical thinker and go-getter who enjoys taking initiative, solving problems, and supporting the team in a variety of ways.

Key Responsibilities

  • Answer phone calls, respond to inquiries, schedule appointments, and help identify and resolve minor tenant issues before escalating to property managers or trades.
  • Property Management Assistance: Assist with applications, booking move-ins/outs, tenancy paperwork, and follow-ups with property owners, applicants and tenants.
  • Administrative Duties: Maintain accurate records in CRM software, update files and accounts, and prepare documents for signing with strict deadlines.
  • Leasing Support: Assist leasing agents with scheduling, coordination and calendar support
  • On-Site Support: Primarily office based role with occasional property site visits when required
  • General Support: Become part of the team to support in all aspects of the business in a professional smart manner.

What We're Looking For

  • Strong attention to detail with excellent organizational skills.
  • Strong critical thinking and problem-solving abilities.
  • A proactive, go-getter mindset with initiative to anticipate needs and take ownership of tasks.
  • Ability to manage competing priorities and meet deadlines in a fast-paced environment.
  • Positive work ethic and willingness to go the extra mile to resolve issues or meet deadlines
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office (Excel, Outlook, Word) and comfortable to adapt to new software.
  • Flexible team player able to assist during peak periods, including month-end.
  • Previous administrative experience required; property management or real estate experience is an asset.
  • High school diploma required; interest in pursuing further property management education, including licensing, is an asset.
  • Valid Drivers License is required

Compensation & Growth

Compensation: Compensation: $65,000–$70,000 annually, depending on experience, plus performance-based bonus opportunities at the next level.

Career Growth: This position offers opportunities to gain hands-on experience in property management and the potential to grow into future roles within the real estate industry. How to Apply

Please send your resume (PDF format) along with a cover letter outlining your experience and salary expectations. Applications without a cover letter will not be considered. We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $65,000.00-$70,000.00 per year

Benefits:

  • Dental care
  • Extended health care

Education:

  • Secondary School (required)

Experience:

  • Administrative: 3 years (required)

Licence/Certification:

  • Driving Licence (required)

Work Location: In person

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