Receptionist / Administrative Assistant

Specializing in structural engineering, building science, structural restoration, structural glass and façade

engineering, and parking facility design and restoration, RJC Engineers is one of North America's leading

engineering firms. With a staff of more than 600 employees across eleven locations in the country, we offer

highly personalized service at the local level, backed by the expertise, depth, and resources of a large national

firm.

We take pride in our ability to balance creativity with practicality to help our clients achieve their vision. To us,

creativity means working collaboratively to find distinctive and effective solutions for every project, developing

new techniques and processes when necessary, and knowing how and when to adapt proven methods while

applying the most beneficial technology. Creativity begins with the ingenuity of our people.

We foster a culture of learning and skill development, helping our team members fulfill their potential through

coaching, teamwork, challenging work assignments, and open communication. We strongly believe that if you

feel engaged and driven to excel, you will enjoy your daily work experience, resulting in a level of service that

keeps our clients coming back.

Location: Vancouver, BC

Start Date: As soon as possible

Salary Range: 48,000 – 55,000

Candidate Profile

The Receptionist/Administrative Assistant provides support to the Vancouver office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.

Key Responsibilities

Duties include, but are not limited to:

• Attend in coming calls, using Teams to transfer inquires to the appropriate department
• Handle daily mail/courier packages
• Book and manage boardrooms; set up events and ensure tidiness and clean-up
• Prepare and ordering supplies for general inventory
• Creating and formatting schedules, letters, reports, proposals, specifications, certificates of insurances, and data entry
• Creating proposal and project numbers in our project management software
• Maintain stationary stock at various stations throughout office
• Perform scanning, photocopying, binding, laminating tasks
• Perform accurate daily filing and interpret documents to keep filing up to date
• Daily maintenance of kitchen areas: replenish supplies, general cleanliness
• Provide back up to the other administrative staff
• Other tasks as required

Professional Qualifications

Education:

• Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset

Experience:

• 1 to 2 years of related experience
• Familiarity with the professional services environment would be an asset

Skills:

• Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
• Working knowledge of database management
• Customer service oriented with exceptional phone and email etiquette
• Fast learner with a desire to grow professionally and personally
• Team player with ability to work independently and with minimum direction
• Demonstrated effective verbal and written communication skills
• Focused attention on detail and accuracy
• Ability to prioritize, multi-task, and stay focused
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
• Positive and respectful attitude

Are you someone who exhibits our core attributes?

• Creative Mindset - provide new and diverse ideas
• Proactive Approach - take initiative and seek opportunities for growth
• Supportive Teamwork - promote an inclusive and respectful work environment and culture
• Trusted Advice - demonstrate integrity
• Lead With Purpose - empower, develop and support others to reach their full potential

Rewards & Benefits

Here are a few reasons why others have joined our team:

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, opportunity to become part of an employee-owned organization and eligible for RJC's matching Retirement Registered Saving Plan (RRSP)