Receptionist and Office Services Assistant

3 days ago

Vancouver, British Columbia, Canada Concert Properties Ltd. Full time
About Concert Properties
 
Putting people first is at the heart of the Concert Properties story. We are deeply invested in improving the lives of the people who live and work in our communities, acknowledging that communities are more than just buildings. We focus on quality, consistency and sustainability, and our business is driven by warm, passionate people who embody a desire to help each of us feel more connected to one another.
 
We develop, own and manage rental apartments; develop condominium homes; and develop, acquire and manage industrial and office properties. Since 1989, we've grown to over $6.6 billion in assets under control.
 

Position Summary:

Reporting to the Office Services Lead, the Receptionist and Office Services Assistant provide daily reception coverage and general administrative support to Concert Properties' office in downtown Vancouver.  This position works closely with the Receptionist, Executive Assistant and Senior Manager, Executive Operations to ensure smooth office operations and exceptional workplace experience.

Note this is a 12 months contract position to cover a maternity leave. 

What you'll be doing: 

Office Services

  • Conduct daily walk-arounds; proactively order, stock, organize and maintain all common office areas; ensure the office presents a professional appearance at all times
  • Maintain main kitchen and ensure all kitchen duties across all floors are completed, coordinating with appropriate teams as needed
  • Manage basic maintenance of office equipment and place maintenance requests with vendors and building management as required
  • Provide coverage and support to the Office Services Lead, including acting as onsite coordinator for service providers when required
  • Work in partnership with the Office Services Team to plan and execute various office initiatives, social events and special projects
  • Assist in preparing offices, workstations and welcome packages for new hires
  • Provide records management support of document shredding, storage and retrieval
  • Provide general administration and clerical support to other departments as required

Relief Reception Coverage

  • Answer incoming calls and address as necessary
  • Receive incoming customer service requests by phone and email and complete the online request form
  • Greet visitors and announce them to the appropriate individuals
  • Monitor visitor access and maintain security awareness
  • Efficiently manage and distribute all incoming and outgoing documents, packages and courier requests in a timely manner.
  • Sort, open, date and distribute incoming correspondence as per specific instructions
  • Maintain and monitor Reception email account and distribute as required
  • Provide refreshments for meetings and guests as required

Key requirements: 

  • 3+ years of previous administrative work experience in a professional office environment
  • Friendly and personable with strong verbal and written communication skills
  • Ability to build and maintain effective relationships with colleagues and suppliers
  • Possess a high level of integrity and understand the importance of confidentiality
  • Strong organizational and time management skills
  • An adaptable, self-starter with strong attention to detail
  • Punctual, reliable and professional
  • Proficiency in Microsoft Office Suite (e.g. Outlook, Teams, Word, Excel, PowerPoint)
  • Ability to lift 10kg for short distances

Please note this is a general description of the tasks and skills required. Additional responsibilities and duties may be required to successfully perform this role.



Join the Concert Team in building a people-first future.

Concert Properties is proud to have been named one of BC's Top Employer for the fifth year in a row

We are a proud Canadian company, providing quality employment across the country and working together with the people we serve to realize our vision—building resilient, inclusive and sustainable communities. Our success is powered by a passionate, talented team that values a collaborative culture, a desire for excellence and a willingness to give back. We truly value support our team members and offer competitive pay, comprehensive benefits and perk programs that promote employee health and wellness.

At Concert Properties, we value diversity, equity and inclusion and are committed to building a team that represents a variety of backgrounds, perspectives and skills. We welcome applications from all qualified job seekers. The posted salary range is reflective of the qualifications and experience we are looking for in a candidate to fill this opportunity; however, applicants with all levels of experience are welcome to apply. Please be advised that only short-listed candidates will be contacted.

Thank you for your interest in Concert Properties.

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