Receptionist/Secretary
1 day ago
JOB OVERVIEW
We are looking for a Receptionist / Secretary who will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support. The role ensures efficient day-to-day office operations by managing front-desk activities, handling communications, assisting management, and coordinating with some PH executives for administrative requirements.
KEY RESPONSIBILITIES
- Welcome guests, employees, and clients in a professional manner.
- Handle calls and inquiries, as well as manage incoming and outgoing mail, documents, and deliveries.
- Maintain a clean, organized, and presentable reception area.
- Prepare, file, and organize documents, reports, and correspondence.
- Schedule meetings, appointments, memos, and company communications.
- Provide clerical support such as encoding, scanning, printing, and photocopying,
- Monitor and replenish office and pantry supplies and forms.
- Coordinate with vendors, service providers, and couriers as needed.
- Maintain updated office directory and employee contact lists.
- Assist PH Executives with schedules, document routing, signatures, and follow-ups.
- Assist with meeting arrangements, travel coordination, and administrative requests.
- Prepare travel itineraries, meeting minutes, and reports.
- Handle confidential information and ad-hoc tasks.
- Perform any other duties or instructions assigned by Management and PH Executives to support smooth office operations.
QUALIFICATION
- Must be a Canadian citizen
- Proven experience as a Receptionist, Secretary, or Administrative Assistant.
- Strong communication and interpersonal skills
- Excellent organizational and multitasking abilities
- Strong attention to detail
- Proficient in MS Office and basic office equipment such as scanner, printer, and photocopier
- Able to handle confidential information with discretion and professionalism
- Experience coordinating with vendors, couriers, and service providers.
- Flexible and willing to perform ad-hoc tasks to support management and office operations
WORK SCHEDULE: Monday to Friday, 9:00AM - 6:00PM
SALARY RANGE: $38,000 Annual Rate
Job Types: Full-time, Permanent
Pay: $38,000.00-$39,000.00 per year
Work Location: In person
-
Receptionist / Secretary (Canadian)
1 day ago
Vancouver, British Columbia, Canada C&S International Prime Global Holdings Inc. Full timeWe are seeking a Receptionist / Secretary who will serve as the first point of contact and provide essential administrative and secretarial support to ensure smooth daily office operations. The role involves managing front-desk activities, handling communications, preparing documents, scheduling meetings, and coordinating closely with management and PH...
-
Unit Secretary-Rehab
1 day ago
Vancouver, British Columbia, Canada Terrebonne General Health System Full timeVaried (United States of America)Department: TG - Rehabilitation CenterPosition Description: The Unit Secretary performs clerical, receptionist, and supply duties for the nursing unit so as to compliment routine nursing care.Qualifications:1. Must demonstrate excellent communication skills and proficiency in use of computer2. Related work experience...
-
Secretary/Unit Clerk
1 day ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeSalary DetailsThe salary range for this position is CAD $28.31/Hr. - CAD $28.31/Hr.Job SummaryCome work as a Secretary/Unit Clerk with Vancouver Coastal Health (VCH) Vancouver Coastal Health is looking for a Secretary/Unit Clerk to join the Outpatient Care Centre at Lions Gate Hospital in North Vancouver, BC. Apply today to join our teamAs a Secretary/Unit...
-
Secretary/Unit Clerk
1 day ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeThe salary range for this position is CAD $28.31/Hr. - CAD $28.31/Hr.Come work as a Secretary/Unit Clerk with Vancouver Coastal Health (VCH)Vancouver Coastal Health is looking for aSecretary/Unit Clerkto join the Outpatient Care Centre at Lions Gate Hospital in North Vancouver, BC. Apply today to join our teamAs a Secretary/Unit Clerk, you willPerform...
-
Administrative Assistant
6 hours ago
Vancouver, British Columbia, Canada Providence Healthcare Full time $25 - $33SalaryThe salary range for this position is CAD $24.76/Hr. - CAD $32.50/Hr.SummaryReporting to the Executive Director/Manager, or designate, the Administrative Assistant:Performs a variety of confidential administrative and secretarial support functions and coordinates daily office activities for operational or corporate area(s). Uses a variety of software...
-
Vancouver, British Columbia, Canada Vancouver Coastal Health Full time $29 - $31Salary DetailsThe salary range for this position is CAD $28.80/Hr. - CAD $30.53/Hr.Job SummaryCome work as a Program Administrative Assistant with Vancouver Coastal Health (VCH)Vancouver Coastal Health is looking for a Program Administrative Assistant to join the STOP HIV/AIDS team at Three Bridges Community Health Centre in Vancouver, BC. Apply today to...
-
Receptionist
4 weeks ago
Vancouver, Canada Carrier Sekani Family Services Full time**Career Opportunity: Receptionist** **Location: Vanderhoof, B.C.** **Employment Type: Full Time** **Practice Differently with Carrier Sekani Family Services (CSFS)**:CSFS is an innovative and progressive leader in Indigenous health and family services where culture is at the centre of everything we do. Since our beginnings in the late 1980’s, CSFS has...
-
Receptionist
4 weeks ago
Vancouver, Canada Groupe Dermapure Inc. Full timeDermapure Vancouver is seeking a dynamic Receptionist to join our team! Become part of the most prestigious network of Dermapure clinics specializing in medical aesthetic care in Canada! **A day in the life of a receptionist**: **1. Greeting Customers/Customer Service** - Greet customers when they arrive at the clinic and provide outstanding customer...
-
Receptionist/secretary
7 days ago
Vancouver, Canada Active Precision Sport Physiotherapy Full time**Job Summary** **Responsibilities** - Greet and assist clients as they arrive, ensuring a positive first impression. - Manage phone systems, directing calls to appropriate personnel and taking messages when necessary. - Provide excellent customer service by addressing client inquiries and resolving issues promptly. - Perform data entry tasks accurately,...
-
Receptionist
1 week ago
North Vancouver, Canada Groupe Dermapure Inc. Full timeDermapure North-Vancouver is seeking a dynamic Receptionist to join our team! Become part of the most prestigious network of Dermapure clinics specializing in medical aesthetic care in Canada! **A day in the life of a receptionist**: **1. Greeting Customers/Customer Service** - Greet customers when they arrive at the clinic and provide outstanding customer...
-
Receptionist/administration
1 week ago
North Vancouver, Canada Figure & Food Inc. Full time**About us** Figure & Food is a Wellness Clinic, located in North Vancouver. Our range of services is customized to meet the unique needs of each client. We provide skin treatments, face and body treatments, nutrition coaching, personal training, and Botox. **Why Figure & Food?** We provide an environment that encourages growth and development with a...
-
Front Desk Receptionist
1 week ago
North Vancouver, Canada Figure & Food Inc. Full time**About us** Figure & Food is a Wellness Clinic, located in North Vancouver. Our range of services is customized to meet the unique needs of each client. We provide skin treatments, face and body treatments, nutrition coaching, personal training, and Botox. **Why Figure & Food?** We provide an environment that encourages growth and development with a...
-
Office Administrator/receptionist
7 days ago
Vancouver, Canada Nationwide Realty Corp. Full timeThe primary responsibility of this position of Office Coordinator located in the reception area is to perform all front desk activities. In addition, the employee is responsible for providing secretarial, clerical and administrative support in an effective and efficient manner while helping to create a professional and welcoming office environment when...
-
Secretary
1 week ago
North Vancouver, Canada Park Place Daycare Ltd. Full time**Overview** **Duties** - Answer and direct phone calls with professionalism and courtesy, demonstrating excellent phone etiquette. - Manage front desk responsibilities, greeting visitors and clients in a friendly manner. - Perform data entry tasks accurately and efficiently, maintaining up-to-date records. - Handle clerical duties including filing,...
-
Clerical Assistant
4 weeks ago
Vancouver, Canada Vancouver Society of Children s Centres Full time**VANCOUVER SOCIETY OF CHILDREN’S CENTRE’S (VSOCC)**: ***: **Join a dynamic and exciting team.**: **Clerical Assistant** **PERMANENT Full-Time** The Clerical Assistant assists the agency in a variety of clerical, administrative and receptionist duties. Responsibilities include administration of the agency’s waitlist and enrolment system and related...
-
Receptionist / Administrative Assistant
4 weeks ago
Vancouver, Canada RIFO REALTY (BC) GROUP INC Full time**Roles and Responsibilities** - Provide various administrative and secretarial duties in support of the office - Greet walk-in customers and direct them to contacts or service area - Answer telephone calls and electronic inquires and transfer calls and messages - Provide admin support to internal customers - Monitor the usage of the office supplies and...