Receptionist/Secretary

1 week ago


Vancouver, British Columbia, Canada C&S International Prime Global Holdings Inc. Full time

JOB OVERVIEW

We are looking for a Receptionist / Secretary who will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support. The role ensures efficient day-to-day office operations by managing front-desk activities, handling communications, assisting management, and coordinating with some PH executives for administrative requirements.

KEY RESPONSIBILITIES

  • Welcome guests, employees, and clients in a professional manner.
  • Handle calls and inquiries, as well as manage incoming and outgoing mail, documents, and deliveries.
  • Maintain a clean, organized, and presentable reception area.
  • Prepare, file, and organize documents, reports, and correspondence.
  • Schedule meetings, appointments, memos, and company communications.
  • Provide clerical support such as encoding, scanning, printing, and photocopying,
  • Monitor and replenish office and pantry supplies and forms.
  • Coordinate with vendors, service providers, and couriers as needed.
  • Maintain updated office directory and employee contact lists.
  • Assist PH Executives with schedules, document routing, signatures, and follow-ups.
  • Assist with meeting arrangements, travel coordination, and administrative requests.
  • Prepare travel itineraries, meeting minutes, and reports.
  • Handle confidential information and ad-hoc tasks.
  • Perform any other duties or instructions assigned by Management and PH Executives to support smooth office operations.

QUALIFICATION

  • Must be a Canadian citizen
  • Proven experience as a Receptionist, Secretary, or Administrative Assistant.
  • Strong communication and interpersonal skills
  • Excellent organizational and multitasking abilities
  • Strong attention to detail
  • Proficient in MS Office and basic office equipment such as scanner, printer, and photocopier
  • Able to handle confidential information with discretion and professionalism
  • Experience coordinating with vendors, couriers, and service providers.
  • Flexible and willing to perform ad-hoc tasks to support management and office operations

WORK SCHEDULE: Monday to Friday, 9:00AM - 6:00PM

SALARY RANGE: $38,000 Annual Rate

Job Types: Full-time, Permanent

Pay: $38,000.00-$39,000.00 per year

Work Location: In person



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