Administrative Assistant

7 days ago

Markham, Ontario, Canada Parents of Black Children Full time $55,000 - $60,000 per year

We are seeking an organized, proactive, and Black community–centred Administrative Assistant to join our dedicated team at Parents of Black Children (PoBC). This role is ideal for someone who thrives in a dynamic, mission-driven environment and takes pride in building systems that keep people connected, informed, and supported. The Administrative Assistant will serve as a central hub for the organization—ensuring that our internal operations, communications, and administrative processes run efficiently and effectively. You'll work closely with leadership and staff across all departments to coordinate schedules, manage information flow, and support both day-to-day operations and special initiatives.

This position goes beyond traditional administrative work: it's an opportunity to be part of a growing, community-led organization committed to dismantling anti-Black racism and uplifting Black families. The successful candidate will bring strong organizational skills, excellent communication, and a deep respect for the lived experiences of Black communities.

About Parents of Black Children

Parents of Black Children (PoBC) Canada is a charitable organization that advocates for the dignity, safety, and education of Black children, youth and families in Canada. We work to dismantle anti-Black racism within education and child-serving systems, while empowering families through advocacy, resources, and community support.

We are seeking an organized, proactive, and community-centered Administrative Assistant to support our growing team and help ensure our operations run smoothly.

Key Responsibilities

  • Provide day-to-day administrative and clerical support to the PoBC team.

  • Manage organization-wide scheduling, calendars, and internal communications.

  • Coordinate meetings, prepare agendas, take minutes, and follow up on action items.

  • Maintain and organize digital filing systems and shared drives.

  • Support HR and finance functions.

  • Assist with event logistics, travel arrangements, and virtual meeting setup.

  • Respond to general inquiries from the public, families and community partners.

  • Draft and proofread correspondence, reports, and presentations.

  • Support the onboarding of new team members and volunteers.

  • Uphold confidentiality, professionalism, and the organization's values at all times.

Qualifications

  • Minimum 3 years of administrative or office coordination experience (non-profit/charity experience an asset).

  • Strong organizational and multitasking skills, with attention to detail.

  • Excellent written and verbal communication skills.

  • Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar) and capable of learning new software.

  • Ability to work independently and collaboratively within a remote/hybrid environment.

  • Strong commitment to anti-racism, equity, and supporting Black families and communities.

Preferred Assets

  • Experience in non-profit administration or community-based organizations.

  • Knowledge of bookkeeping basics and/or CRM systems.

  • Bilingual (English/French) is considered an asset.

Job Type: Fixed term contract

Contract length: 20 months

Pay: $55,000.00-$60,000.00 per year

Benefits:

  • Company pension
  • Wellness program
  • Work from home

Education:

  • Bachelor's Degree (preferred)

Work Location: Hybrid remote in North York, ON

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