Administrative Assistant

1 day ago

Markham, Ontario, Canada Compass Group Full time US$40,000 - US$60,000 per year

You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees.

You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We're in all major cities, at remote work sites and everywhere in between – doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward

Imagine creating a place where tomorrow's leaders, big thinkers, and dreamers gather. Join us and know that you make it possible for others to learn, grow, and discover. Because of what we do, students and faculty share so much more than a meal. And that's why this is so much more than a job.

Why work with Chartwells? We are a member of Compass Group Canada, the leading foodservice and support services company. We cater to Generation Z on college campuses and upcoming K-12 generations. We offer dining programs and solutions that fit the unique needs of today's students. Join our commitment to providing responsible, healthy-eating solutions.

Click here to view our Team Member video

Job Summary

How you will make an impact:

You will be responsible for providing clerical and administrative support to ensure the efficient operation of the site.

As an Administrative Assistant, you will:

  • Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required
  • Answer telephones and direct inquires in a professional manner
  • Maintain confidential personnel files
  • Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices
  • Open and route incoming mail, answers correspondence and prepares outgoing mail
  • Assist with staffing, including finding staff when employees call out on short notice
  • Process vendor invoices for payment - making sure there is no discrepancy in pricing
  • Perform monthly vendor statement reconciliations
  • Assist in preparation of end of month financial reports
  • Attend in-service and/or safety meetings as required

About you:

  • Post-secondary education in Office Administration, and/or one to two years of office administration experience
  • Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients
  • Strong computer skills and ability to learn various software programs quickly
  • Ability to adapt to a changing and fast-paced environment
  • Excellent interpersonal skills
  • Ability to meet strict deadlines and take direction/feedback
  • Microsoft Office proficiency

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact - for further information.

  • Administrative Assistant

    1 week ago

    Markham, Ontario, Canada MHB Group Full time $50,000 - $60,000 per year

    Are you a Administrative Assistant looking to work for a prestigious real estate investment firm in Toronto? Are you organized, a great communicator and detailed in your approach? Then read on…With your personable approach, you will enjoy professionally greeting clients / guests, answering and directing calls and overall enjoy supporting a team...

  • Administrative Assistant

    1 week ago

    Markham, Ontario, Canada MHB Group Full time $50,000 - $60,000 per year

    A leading real estate developer known for building innovative and impactful communities, is seeking a highly organized and proactive Administrative Assistant to join their Planning and Development team. This is an exciting opportunity to be part of a company that is shaping the future of urban spaces while offering a supportive and dynamic work...

  • Administrative Assistant

    7 days ago

    Markham, Ontario, Canada Parents of Black Children Full time $55,000 - $60,000 per year

    We are seeking an organized, proactive, and Black community–centred Administrative Assistant to join our dedicated team at Parents of Black Children (PoBC). This role is ideal for someone who thrives in a dynamic, mission-driven environment and takes pride in building systems that keep people connected, informed, and supported. The Administrative Assistant...

  • Administrative Assistant

    1 week ago

    Markham, Ontario, Canada Kelly Allan Design Inc Full time $39,520 - $43,840 per year

    Company OverviewKelly Allan Design Inc. has a reputation built on performance, trust, and most importantly, creativity. We love what we do and are constantly looking for new sources of inspiration. Our clients trust us with their home staging projects and know that our team of experts will be there with them every step of the way.SummaryWe are seeking an...

  • Administrative Assistant

    1 day ago

    Markham, Ontario, Canada People Store Staffing Full time $60,000 - $72,000 per year

    Administrative Assistant/Processor – Public Accounting FirmNorth York, ON|On SiteFull-Time | PermanentOur client is a well-established public accounting firm located in North York, providing a full suite of accounting, tax, assurance, and advisory services to a diverse client base. They are growing and currently seeking a Staff Accountant to join their...

  • Administrative Assistant

    1 day ago

    Markham, Ontario, Canada MHB Group Full time $80,000 - $120,000 per year

    A prominent real estate developer in the GTA, is seeking an Administrative Assistant to support their Planning Department. This is a fantastic opportunity for an organized and motivated professional to join a thriving company known for its large-scale projects and commitment to excellence.As the Administrative Assistant, you'll be the organizational backbone...

  • administrative assistant, administration office

    7 days ago

    Markham, Ontario, Canada Mon Sheong Foundation Full time $20,000 - $30,000 per year

    Position Summary:Reporting to the Administrator of the Home, the incumbent is responsible for providing administrative assistance to the Administrator in order to support overall operations. The incumbent is also responsible for providing guidance and support to the receptionists.Main Duties:Coordinate and monitor programs and services.Provide administrative...

  • Administrative Assistant

    2 weeks ago

    Markham, Ontario, Canada EXP Full time $45,000 - $65,000 per year

    Administrative AssistantMarkham, ONAt EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a team that...

  • Administrative Assistant

    7 days ago

    Markham, Ontario, Canada WD SWIM Full time $42,000 - $52,500 per year

    We are seeking an Administrative Assistant to join our teamIn this role, you will provide exceptional customer service to WD Swim School students, parents, prospective families, and visitors—helping ensure a welcoming, supportive, and "Judgement Free" environment.Key ResponsibilitiesCustomer Service & Front Desk SupportWarmly greet students, parents, and...

  • Dental Administrative Assistant

    1 day ago

    Markham, Ontario, Canada Dvp dental clinic Full time

    Part time Dental office Front Desk Administrative Assistant.Greet and welcome patients in a friendly and professional mannerAnswer phone calls and respond to emailsSchedule appointments and manage the appointment calendarVerify patient insurance and process billing and contact insurance companiesMaintain accurate patient records and filesAssist with...