Bilingual Administrative Assistant

4 days ago

Markham, Ontario, Canada IHRA Full time

Job Summary

We are seeking a detail-oriented and proactive Bilingual Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong organizational skills and have a background in administrative tasks, customer service, and office management. This role is crucial in ensuring smooth operations, effective communication, and exceptional support to both staff and clients.

Responsibilities

  • Provide administrative support including data entry and clerical tasks to ensure efficient office operations.
  • Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls appropriately.
  • Maintain organized records and files, ensuring all documentation is accurate and up-to-date.
  • Assist with bookkeeping tasks using QuickBooks or similar software as needed.
  • Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
  • Handle customer inquiries with professionalism, providing excellent customer support and service.
  • Proofread documents for accuracy and clarity before distribution.
  • Collaborate with team members to streamline processes and improve office efficiency.
  • Support medical or dental office operations by managing patient records and appointments if applicable.

Skills

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Strong computer skills with the ability to learn new software quickly.
  • Excellent typing skills with attention to detail for data entry tasks.
  • Proven organizational skills with the ability to manage multiple tasks effectively.
  • Strong phone etiquette and customer service skills for handling inquiries professionally.
  • Ability to maintain confidentiality while handling sensitive information. We invite qualified candidates who are eager to contribute positively to our team to apply for this exciting opportunity as an Administrative Assistant.
  • Post-secondary education, mandatory
  • Minimum of 2 years in a customer service role
  • French and English, full proficiency in verbal and written, mandatory
  • Excellent people skills and communication

Job Types: Full-time, Permanent

Pay: $65,000.00-$70,000.00 per year

Benefits:

  • Casual dress
  • Company events
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Customer Service or Admin: 2 years (required)

Language:

  • French (required)

Licence/Certification:

  • Class G Licence (required)

Work Location: In person

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