Administrative Assistant

Saisethsons Hospitality Group Inc.

Our company is currently hiring an Administrative Assistant

Work locations:

• 500 Rexdale Blvd, Etobicoke, ON M9W 6K5
• Travelling within GTA as required

As an administrative Assistant, you will be a part of our Seth's Shared Services Team

Our purpose is to inspire at Tim Hortons.

We achieve this by living our Internal Family Creedo and Spirit: People, Product and Performance as well as our Values through our work and support by demonstrating:

• Passion - Own it
• Excellence - Elevate every moment
• Warmth - Open to the world and needs
• Unity - One team. One GOAL

The Administrative Assistant works as part of a Seth Shared Services team focused on delivering extraordinary service to internal and external guests in the Organization. They provide administrative support to the Restaurants, Directors, General managers, Multi-restaurant Operators via Office Services, reporting, and mail services.

Successful applicants should be great in Hospitality and be prepared for the following responsibilities including work on weekends.

Responsibilities:

• Keep the leadership team and organization informed and communicate key dates, milestones, and deadlines ahead of schedule.
• Handle sensitive information in a confidential manner.
• Ensure weekly deadlines are met.
• Ensure weekly systems are adhered to and completed up on. - Scorecard, Paperwork, Job letters, end of month functions, etc.
• Provides support to Seth Shared Services Team, Directors, and Multi- Restaurant Operators.
• Admin Functions:
• Organize and schedule meetings and appointments and manage the company's Calendars.
• Update and maintain company contact lists.
• Produce and distribute mails, correspondence memos, letters, FB and WhatsApp messages and forms, etc.
• Assist in the preparation of regularly scheduled reports and take minutes of meetings.
• Office Management:
• Develop and maintain computer and manual filing systems.
• Submit and reconcile expense reports, Prepare and monitor invoices.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Manage office supplies by checking supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Coordinate repairs to office equipment and other office procedures as required.
• Handle multiple ad-hoc projects.
• Research and help create Presentations, government assignments, New restaurant set up, etc.

• Have experience using Microsoft Word, PowerPoint and Excel in a proficient manner.
• Have experience using, storing and filing on Google Drives and related Google applications including Google Chat and Hangouts.
• Technology and App proficiency is a benefit to help productivity.
• Proficiency in editing, spelling and grammar checking is highly recommended as well.
• Be mobile - able to travel to different locations.
• Weekend Availability- must be able to work weekend shifts when needed
• Able to meet self-directed deadlines.

About Us

Saisethsons Hospitality Group Inc.

We are a franchisee group operating Tim Hortons and believe in long term career paths and promoting from within.

We strive to be well-known for our unique approach to hospitality. With a portfolio of more than 60 restaurants in Toronto, GTA as well as Kingston City, we have been providing our team with growth opportunities for those constant in their efforts in service improvement, training and development and belief in Servant leadership philosophy. You will find yourself in one of the best teams that work together and have fun together.

By submitting this application, I acknowledge that most Tim Hortons restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.