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About Us
Colourific Coating Ltd. is a leading powder coating company in Canada for aluminum and steel products. Our powder coatings processes and applications comply to the American Architectural Manufacturers Association (AAMA) stringent specifications. Combined with superior quality assurance systems, just-in-time delivery, clients are provided with outstanding quality, and industry-leading customer service. We coat products for the architectural/building, household appliances, outdoor furniture, electrical components, and fencing industries. These products are sold across the United States, Mexico, South America, Europe, Asia and the Middle East.
Job Summary
At Colourific Coatings Ltd, we thrive when our people thrive. We're seeking a proactive and detail-oriented Senior Office Administrator to provide dependable support in both front-office and financial administration. The ideal candidate will have strong communication skills, the ability to multitask, and a solid understanding of accounts receivable and payable processes. This role requires someone who thrives in a fast-paced, dynamic environment while maintaining confidentiality and professionalism. The position combines customer-facing responsibilities with core financial and administrative duties, ensuring smooth day-to-day operations for our plant and office.
Responsibilities
- Greet and assist guests visiting the office, ensuring a welcoming and professional environment
- Answer phones, manage correspondence, and a maintain a professional reception area
- Support office operations, including ordering supplies and maintaining vendor relationships
- Oversight of customer invoicing, ensuring accurate and timely customer invoices
- Track receivables and follow up on outstanding balances, working closely with the sales team
- Process EFTs, cheques, wire transfers, and ensure banking transactions are accurate and on schedule
- Monitor daily cash position and provide liquidity reporting
- Set up new customer and vendor accounts; complete credit applications and review creditworthiness
- Enter and update financial data into QuickBooks accounting software
- Administer company credit cards for senior leadership & monthly reconciliation and payments
- Prepare and process invoices, expense reports, and purchase orders
- Maintain accurate and organized financial records and documentation (paper & digital records)
- Support monthly, quarterly, and annual financial reporting processes
- Address vendor and client inquiries related to payments and billing
- Update and maintain the customer and vendor database to ensure accurate records
- Provide reliable support to senior leadership as required
- Maintain professionalism and strict confidentiality with all company information
Required skills and qualifications
- High school diploma or equivalent; associate's or bachelor's degree in accounting, or related field preferred
- 5+ years of experience in office administration, finance, or accounting
- Excellent written and verbal communication skills in English
- Familiarity with wire transfers, EFTs, and banking processes
- QuickBooks experience required
- Excellent time-management skills with an ability to stay organized and prioritize tasks
- Proficiency with office productivity tools (MS Office, Excel etc.) and an aptitude for learning new software and systems
- Flexible, adaptable team player who can handle challenges and changes in a dynamic environment
- Ability to maintain confidentiality of information related to the company and its employees
- Reliable, patient, and professional in all interactions
Job Types: Full-time, Permanent
Pay: $60,000.00-$68,500.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program
Education:
- Bachelor's Degree (preferred)
Experience:
- office administration: 5 years (required)
- finance or accounting: 5 years (required)
- QuickBooks: 5 years (required)
Work Location: In person
