Office Administrator

Position: Office Administrator

About

We are a rapidly growing Canadian distributor of medical, hygiene, and cleaning products, dedicated to delivering exceptional service and high-quality National Brand solutions to healthcare, institutional, and commercial clients across Canada. Our entrepreneurial culture values initiative, accountability, and teamwork. We're expanding quickly and seeking an organized, resourceful, and proactive Office Administrator to help support our fast-paced operations.

Position Overview

The Office Administrator will play a vital role in supporting daily administrative operations, coordinating communication across departments, and ensuring efficient business processes in a dynamic, fast-moving environment. This position requires excellent organizational skills, attention to detail, and the ability to thrive in a high-growth, entrepreneurial company where priorities can shift quickly.

Job Type: Full-Time, Permanent

Work Location: In-office, North York and Vaughan

Schedule: Monday-Friday, 9 am-5 pm

Salary: $60,000-$65,000

Responsibilities:

AdministrativeOffice Support

• Manage day-to-day office operations, including supplies, mail, equipment, and facilities coordination.
• Serve as the primary point of contact for internal and external communications.
• Maintain organized records, filing systems, and company documentation (electronic and physical).
• Support onboarding of new employees (workspace setup, documentation, system access).
• Coordinate with vendors and service providers as needed.

ExecutiveTeam Support

• Provide administrative support to senior management (scheduling, meeting coordination, travel arrangements, expense tracking).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist with meeting logistics, including agenda preparation, note-taking, and follow-up actions.

FinanceOperations Administration

• Assist with invoice processing, operational purchase orders, and expense reports.
• Manage and support office procurement processes.
• Collaborate with accounting on various tasks as assigned.

CustomerSales Support

• Support the customer service and sales teams by handling inbound customer enquiries, service requests, order entry, and other customer-related tasks on an overflow and backup basis.
• Maintain CRM and ERP data accuracy (e.g., updating customer details, pricing, or product information) as assigned.
• Coordinate communication between departments to ensure timely responses to client inquiries.

Qualifications:

• Post-secondary education in Business Administration, Office Management, or related field.
• 2-5 years of office administration experience (distribution, logistics, or manufacturing environment preferred).
• Experience in a high-growth, entrepreneurial, or small-to-medium business environment is an asset.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office 365(Excel, Word, Outlook, Teams) and experience with ERP/CRM systems (NetSuite experience is an asset).
• Ability to manage multiple priorities under tight deadlines.
• Self-motivated, adaptable, and eager to contribute in a team-oriented culture.
• Professional, positive attitude with a service-oriented mindset.

What We Offer:

• Competitive compensation and benefits package.
• Opportunity to grow within a dynamic, expanding organization.
• Supportive team culture that values innovation, initiative, and accountability.
• Exposure to multiple aspects of business operations in a fast-paced environment.

WCD Global welcomes and encourages applications from people with disabilities. Accommodations up to the point of undue hardship are available on request for candidates taking part in all aspects of the selection process.