Current jobs related to Administrative Support 09 - Hamilton, Ontario - St. Joseph's Healthcare Hamilton

  • Forensic Inpatient Administrative Support

    2 weeks ago

    Hamilton, Ontario, Canada St. Joseph's Healthcare Hamilton Full time $30 - $32

    POSITION SUMMARY: The Forensic Psychiatry Program is a Provincial Interest Program with a mandate to protect public safety and rehabilitate patients.  The Forensic Psychiatry Program serves individuals ordered by the Courts for assessment, treatment, and detention. Along with assessments for Criminal Responsibility and Fitness to Stand Trial, the program...

  • Administrative Assistant

    5 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Administrative Assistant for Medical Affairs is a highly organized and motivated individual who provides administrative and coordination support to the Medical Affairs Office and Medical Affairs Leadership. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple...

  • Office Administrator

    1 week ago

    Hamilton, Ontario, Canada Ontario Truck Driving School Full time

    About usOntario Truck Driving School is a company in Hamilton, ON. We are professional, customer-centric, collaborative and our goal is to foster a friendly, productive, and inclusive work environment for staff and students.Our work environment includes:Modern office settingOn-the-job trainingGrowth opportunitiesSeeking Full-Time Office AdministratorThe...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Ontario, Canada Mishka Social Services Full time

    About Mishka Social Services:Mishka Social Services is a Hamilton-based nonprofit organization dedicated to supporting newcomers, immigrants, refugees, and racialized communities by offering culturally responsive programs, food security services, and community resources. This is a part-time contract position based in Hamilton, ON, with a hybrid schedule...

  • Administrative Assistant

    4 days ago

    Hamilton, Ontario, Canada Mandeville Private Client Inc. Full time

    Company DescriptionMandeville Private Client Inc., a member of the Mandeville group of companies, is committed to delivering exceptional personal service and high-quality financial products. Dedicated to client success, Mandeville adopts a transparent and professional approach to wealth creation, offering traditional investment products alongside private and...

  • Administrative Assistant

    1 week ago

    Hamilton, Ontario, Canada White Pine Waste Services Inc. Full time

    Company DescriptionWhite Pine Waste Services Inc., serving the Golden Horseshoe region, has established a strong reputation in waste management, catering to industrial, residential, scrap metal, and hazardous material needs. With decades of experience and numerous satisfied customers, the company is committed to environmental responsibility and achieving...

  • Administrative Assistant

    4 days ago

    Hamilton, Ontario, Canada Hamilton Health Sciences Full time

    The Administrative Assistant will be responsible to provide support across the Women's & Children's Health portfolio.  This role works in close collaboration with a dynamic leadership and administrative team in a fast-paced environment, with opportunities to engage in a wide variety of exciting projects and initiatives as part of the core responsibilities...

  • Personal Support Worker

    1 week ago

    Hamilton, Ontario, Canada CaringForUWeCare4U Inc Full time

    Job SummaryWe are seeking compassionate and dedicated Chinese speaking Support Workers to provide high-quality care to our residents in a healthcare or assisted living environment. The ideal candidate will assist with daily activities, medication management, and emotional support, ensuring a safe and comfortable environment for individuals with diverse...

  • Administrative Assistant- Hamilton

    2 weeks ago

    Hamilton, Ontario, Canada CBI Home Health Full time

    As an Administrative Assistant within CBI Home Health, you will help be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout the Hamilton and surrounding area. This position is based in ourHamilton officeand is afull-time, in officeposition working with a great team. Your schedule...

  • Community Support Representative

    2 weeks ago

    Hamilton, Ontario, Canada Ontario Public Service Full time

    Back to search resultsApply By: Tuesday, November 25, :59 pm ESTCommunity Support RepresentativeJob ID:236111Posting status:OpenOrganization:Ministry of Community Safety and Correctional ServicesDivision:Probation and ParoleCity:Hamilton, KitchenerPosition(s) language:EnglishJob term:1 Temporary (up to 7 months)Job code:10OAD - Office Administration...

Administrative Support 09

2 weeks ago

Hamilton, Ontario, Canada St. Joseph's Healthcare Hamilton Full time

Position Details

Posting #:
32386

Department:
Registration (Admitting)

Employee Type:
Temporary, Part Time

If Temporary, Number of Weeks:
26

Union:
CUPE

Openings Remaining:
1

Schedule

Work Days:
Monday to Friday

Time of Day:
Days

Shift:
5 hour, 7.5 hour

Shift Start:
8:00, 9:00 Hours are subject to change based on operational requirements.

This position may be scheduled at any of the following sites:
West 5th Campus (Hamilton Mountain)

Application Dates

Opening Date:
25/09/2025

Closing Date:
Open until filled

Position Description

Position Summary
This position is assigned the role of Officer in Charge Delegate and as such is responsible for reviewing Mental Health admission, transfer and discharge activity, in compliance with The Mental Health Act, PHIPA and PHA. The Officer in Charge Delegate acts as a subject matter expert generally and performs quality analysis checks on all mental health forms for accuracy and completeness, prior to requesting rights advice from the Patient Advocate Offices. Receipt and tracking of all Mental Health Forms in a database and advising physicians as renewals are due, is centralized and facilitated by this role. The position also performs administrative liasion functions for the Consent and Capacity Board activities of the hospital including; receipt of requests for hearings, coordination of the hearing date with lawyers, physicians and the Consent and Capacity Board members and preparation and provision of documentation for the hearing.

Qualifications

  • Graduate of a recognized Health Office Administration and/or Legal Office Administration course
  • Medical Terminology certificate
  • 1-2 years' experience in Hospital HIM or Mental Health Unit and knowledge of the Mental Health Act
  • Must have experience working with Electronic Medical Record (EMR)/Clinical Information systems, preferably Epic system
  • Knowledge of and ability to apply the Mental Health and the Law Tool kit
  • Must have experience and skill using MS Office suite, especial MS Word, Excel and Outlook
  • Basic skill level in MS Word and Excel and Access required
  • Spelling, medical spelling at an intermediate level
  • Typing speed at an intermediate skill level is required
  • Clerical testing may be required as part of the selection process
  • Demonstrated experience with PHIPA , the Health Care Consent Act and Mental Health Act Legislation
  • Accounting or financial background/experience an asset
  • Knowledge of patient movement activities and related hospital services
  • Excellent verbal communication skills: Ability to deliver and convey requests for correction of physician's work and obtain their cooperation to correct/complete errors in documentation
  • Good written communication skills
  • Customer service oriented
  • Adept in working in a high volume, high stress area dealing with competing priorities
  • Experience in patient registration/patient processing and bed management preferred
  • Proven ability to work as a team member
  • Must present a professional demeanour at all times
  • Excellent work performance and attendance record is essential

Responsibilities

  • Monitor compliance with hospital policies, practices, and procedures governing creation and completion of Mental Health Forms documentation.
  • Participate in monitoring and enforcement of Health Information Management standards for data completeness, accuracy, validity and timeliness of documentation being uploaded to the Legal Medical Record.
  • As the Delegated Officer in Charge, receives and conducts quality analysis of each Mental Health Form generated or received by the SJHH to ensure compliance with SJHH and Mental Health Act requirements.
  • Rechecks forms reviewed during off hours and weekends, as approved by Command Centre staff and returns forms containing errors for correction.
  • Compiles and enters all data and maintains the database which tracks the Mental Health Forms status: renewals, legal status, competency, financial capacity etc. on all involuntary patients.
  • Runs weekly reports from the database, advising physicians of pending renewals and issues reminder notices to prevent lapses in forms renewal.
  • Receives requests from Patient Advocate Office and processes all authorized requests for hearings as per established procedure with the Consent and Capacity Board.
  • Liaison with the Ministry of Health to obtain updated Health Card information for patients as required.
  • Audits and reports to Medical Executive on compliance issues with respect to Mental Health forms completion.
  • Prints daily admission, discharge and transfer reports from Dovetale.
  • Maintains a CCB hearing database, to track all hearings and results from those hearings.

WAGE RATE
Hourly $ $ $31.37

(plus 14% in lieu of benefits)

St. Joseph's Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH
.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.